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Executive Staff Officer

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Executive Staff Officer

Salary

$3,831.00 - $7,518.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

215999

Department

Metropolitan Human Services District

Opening Date

12/29/2025

Closing Date

1/4/2026 11:59 PM Central

+ Description

+ Benefits

About this Job

One of ten districts across Louisiana, MHSD was created by the state legislature in 2003 to oversee the delivery of publicly funded, community-based mental health, addictive disorders and developmental disabilities services to our area. MHSD serves adults, children and families of Orleans, Plaquemines and St. Bernard Parishes. In particular, we serve residents who are uninsured, or Medicaid eligible/covered, individuals suffering from mental illness, individuals suffering from addiction, and individuals who have developmental and/or intellectual disabilities.

The Metropolitan Human Services District (MHSD) is seeking an experienced, organized, and dynamic individual to serve as the Executive Staff Officer. This critical position reports directly to the Executive Director/Medical Director and is responsible for high-level project management, executive administration, and liaison duties to ensure the continued success of MHSD. The incumbent will manage key projects, coordinate activities across various departments, and represent the Executive Director/Medical Director in meetings with local, state, and federal officials, as well as national organizations, commissions, and boards.

The ideal candidate will have:

+ Proven project management experience, including handling confidential and high-level tasks.

+ Strong written and verbal communication skills.

+ Ability to manage multiple priorities and work effectively with high-level stakeholders.

+ Previous experience in a similar administrative or executive role is preferred.

+ Bilingual skills (English/Spanish) are a plus for Mental Health First Aid instructor duties.

+ Experience in cybersecurity or compliance is beneficial.

Minimum Qualifications

Six years of experience in administrative services; OR

Six years of full-time experience in any field plus three years of experience in administrative services; OR

A bachelor’s degree plus three years of experience in administrative services; OR

An advanced degree, or a Juris Doctorate, plus two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=119760) .

Job Duties and Other Information

Job Duties:

Some of the key responsibilities you will perform as an Executive Staff Officer are

Project Management of Executive Administration

+ Act as Confidential Assistant to the Executive Director/Medical Director, addressing and prioritizing incoming issues.

+ Manage and track the performance of medical staff and oversee various projects from inception to completion.

+ Coordinate travel arrangements, meetings, and procure necessary materials for the Executive Director/Medical Director.

+ Collaborate with internal and external stakeholders, ensuring effective communication and project coordination.

+ Work with the Legal team to maintain accurate reporting on the Louisiana Division of Administration website.

+ Ensure proper cataloging of all documents requiring the Executive Director/Medical Director’s signature.

MHSD Board Liaison

+ Handle all logistics for Board meetings and ensure compliance with public meeting laws.

+ Assist the Board Chair with meeting agendas, minutes, attendance tracking, and distribution of materials.

+ Ensure Board members are compliant with mandatory reporting and training requirements.

+ Provide administrative support for Board elections, evaluations, and appointments/reappointments.

+ Coordinate Board training, maintain documents in accordance with MHSD’s Record Retention Schedule, and ensure proper orientation of new members.

Leadership Coordination

+ Organize and attend Senior Leadership meetings, taking minutes and processing confidential information.

+ Work with departments to monitor data compliance, and maintain staff training records to meet accreditation standards.

+ Provide administrative support for ad-hoc committees and assist in the development and tracking of key performance indicators.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment

Compensation: Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.

How To Apply:

No Civil Service Test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Tanisha Alexander

MHSD Human Resources Business Partner

[email protected]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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