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Temporary Administrative Support - 250381 : N/A Description Temporary - Administrative Support Description   Job Summary This position is located within IEEE Signal Processing Society (SPS) to provide full-time administrative support, working up to 40 hours per week, for various programs including SPS Education and multiple database clean-up efforts, i.e., SPS Resource Center, SPS SigPort, and support reporting efforts for HubSpot, address GDPR reporting, and assist in contact duplication management. General responsibilities (32 hours per week): Specific responsibilities include, but are not limited to: -        Assisting the Education Manager in preparing material for SPS Education courses, webinars, podcasts, presenter correspondence, certificates of participation, and CEU requests. -        Providing back-up support during live sessions for SPS Education courses. -        Collecting customer feedback provided in course evaluations and providing reports on that data as needed. -        Assisting with the review of marketing messages to ensure accuracy. -        Assisting with the creation and distribution of email campaigns. -        Making annual updates to organizational documents pertaining to Webinar training, managing conference-education partnership meeting materials, brochures, and program process documentation. -        Assisting in updating SPS program web pages as needed. -        Assisting in the development of the SPS Education Center and catalog creation. -        Assisting in the support and planning of SPS ongoing update to the Education Center. -        Assisting in the support of SPS Pre-University STEM Education Program. -        Assisting in the support of travel reimbursements and honorarium requests. IEEE SPS Data Operations Support Needs (approximately 8 hours per week) · List Formatting & Import o Format spreadsheets for HubSpot import (standardize fields, remove errors) o Validate contacts against existing database o Upload cleaned lists to HubSpot and confirm successful imports · GDPR Requests – Right to be Forgotten o Monitor incoming GDPR deletion requests o Check if the contact exists in HubSpot o Mark completion in the request form o Delete contact records when applicable · Contact Duplicate Management o Review HubSpot’s duplicate contact alerts o Verify if flagged contacts are true duplicates o Merge duplicates while preserving key data Qualifications Qualifications   Education and Experience: -        Bachelor’s degree in communications, marketing, management, education, or related field. -        Project Management training and/or certification highly desirable. -        4-6 years progressively responsible experience in an office environment Skills and Other Requirements: -        High proficiency in either or both the Microsoft Office Suite or Google Application Suite, particularly proficient in spreadsheet. -        High proficiency with web conference applications like Zoom and WebEx; experience with additional learning platforms a plus. -        Excellent organizational and time management skills, including a demonstrated ability to perform tasks with limited direct supervision and independently solve problems. -        Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and groups from diverse settings and locations. -        Mature, detail-oriented, able to work well under deadline pressure, and work independently as well as with a team. -        Strong oral and written communication skills. -        Attention to detail and deadlines -        Superior customer service orientation. -        Experience with contract administration a plus. -        Presentation and public speaking skills are desirable for this position. -        Proficient in use of SmartSheets or OpenWater platform a plus. ·        The individual’s work hours shall conform to the following requirements: -        The individual shall work up to 40 hours per week.  -        Individual should be located in the Piscataway, New Jersey area and can attend in-person meetings in the Piscataway, New Jersey office. Salary Range: $28-$32/hr Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. Job : Administration Primary Location : United States-New Jersey-Piscataway : Schedule : Full-time Job Type : Temporary Job Posting : Dec 29, 2025, 10:06:46 PM Req ID: 250381