"Alerted.org

Description We are looking for a skilled Administrative Assistant to join our team on a contract basis in Santa Barbara, California. This position requires a detail-oriented individual who excels at managing daily office operations, handling communications, and performing clerical tasks efficiently. If you thrive in a busy environment and have strong organizational skills, we encourage you to apply.

Responsibilities:

• Manage daily office operations by coordinating schedules, maintaining records, and ensuring smooth workflow.

• Answer and direct incoming calls professionally, providing excellent customer service.

• Perform accurate data entry tasks to maintain and update records.

• Handle receptionist duties, including greeting visitors and managing inquiries.

• Process high-volume invoicing with attention to detail and accuracy.

• Assist with administrative tasks such as preparing reports, organizing documents, and scheduling meetings.

• Collaborate with team members to ensure timely completion of projects and tasks.

• Support office needs by ordering supplies and maintaining inventory.

• Uphold confidentiality and adhere to company policies in all administrative processes. Requirements

• Minimum of 1 year of experience in an administrative or office support role.

• Proficiency in handling inbound calls and providing excellent customer service.

• Strong data entry skills with a focus on accuracy and efficiency.

• Familiarity with receptionist duties, including managing visitor interactions.

• Ability to process high-volume invoicing while maintaining precision.

• Excellent organizational and time management skills.

• Strong verbal and written communication abilities.

• Proficient in using office software and tools, such as Microsoft Office Suite and Housecall Pro.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .