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Description We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Berkeley, California. This Contract to permanent position involves providing essential administrative and event coordination support, ensuring smooth operations and exceptional service. The role combines administrative tasks with event setup coordination, offering a dynamic and collaborative work environment.

Responsibilities:

• Coordinate room reservations, manage client communications, and provide accurate quotes.

• Organize and maintain spreadsheets and calendars using Google Suite to ensure efficient scheduling.

• Confirm reservations and ensure all details are accurate and up-to-date.

• Collaborate with setup teams and facilities staff to ensure event spaces are prepared according to client specifications.

• Provide on-site support during events, addressing any issues and assisting as needed.

• Handle multiple events weekly, including managing overlapping schedules and logistics.

• Occasionally work flexible hours, including evenings or weekends, to meet event needs.

• Work remotely for administrative tasks while being present on-site for event coordination.

• Maintain strong customer service standards and clear communication with all stakeholders.

• Adapt to ad hoc tasks and provide support across different teams as required. Requirements • Proficiency in Google Suite, including Docs, Sheets, and Calendar.

• Strong technical skills with the ability to manage spreadsheets and calendars effectively.

• Excellent customer service and communication abilities.

• Experience coordinating with diverse teams and handling multiple responsibilities.

• Ability to work efficiently in a fast-paced environment with attention to detail.

• Comfortable working flexible hours, including occasional evenings or weekends.

• Prior administrative or event coordination experience preferred.

• Demonstrated problem-solving skills and adaptability in dynamic situations. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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