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Administrative Support Specialist

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Administrative Support Specialist

Salary

$4,480.70 - $6,003.62 Monthly

Location

Bend, OR

Job Type

Regular, full time, full benefits

Job Number

2025-00191

Department

Clerk's Office

Opening Date

12/29/2025

Closing Date

1/19/2026 11:59 PM Pacific

Bargaining Unit

AFSCME

+ Description

+ Benefits

+ Questions

Summary

ABOUT THE DEPARTMENT:

Deschutes County Clerk's office is responsible for processing all real property transactions, plats, Commissioners' Journal documents and Property Value Appeals Board petitions for Deschutes County. The Clerk's office also issues marriage licenses, processes passport applications and oversees the county’s Archive/Records Center.

In addition, the office plans, coordinates and conducts all elections in Deschutes County. It ensures that elections are conducted according to statute and other related requirements. The office maintains safe, up-to-date and accurate voter rolls.

Deschutes County Clerk's office is a professional, knowledgeable and friendly team that takes pride in its work, providing excellent and timely service to customers while actively meeting change.

ABOUT THE COUNTY:

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you’ll consider joining our talented team.

ABOUT THE JOB:

Deschutes County is accepting applications for an Administrative Support Specialist. This position is responsible for performing moderately complex duties associated with elections administration: completing customer transactions (phone, email, mail, and in-person), voter registration record maintenance, retrieving information, and providing general office assistance for the Deschutes County Clerk's Office. The incumbent will be responsible for processing online and mail voter registrations; corresponding with voters; performing petition administration; candidate and measure filing; proofreading; ballot preparation; ballot issuing; election equipment operation; signature verification; vote tallies; ballot auditing; updating procedures; processing bills and invoices; following election laws, processes and procedures; assisting the public in accessing public records; managing and ordering office supplies; and providing recorders support, including but not limited to basic Records Center duties.

Key Responsibilities:

+ Clerical and office procedures and methods.

+ Enter data into database programs.

+ Search documents from departmental records as well as external sources.

What You Will Bring:

Knowledge of or experience with:

+ Record keeping principles and practices.

+ Analytical and research methods.

+ Report preparation methods.

+ Keyboarding, filing and retrieval, and record-keeping skills.

+ Effectively communicate standard information (verbally and in writing), to employ lines of inquiry, and to maintain harmony in a work setting.

Skill in:

+ Paying attention to detail and problem solving.

+ Performing repetitive tasks.

+ Performing basic arithmetic.

+ Operating a variety of office equipment.

+ Effectively navigating and managing conflict.

*This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.

Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.

Review the full job description by clickingHERE. (https://www.governmentjobs.com/careers/deschutes/classspecs)

Compensation

$4,480.39 to $6,004.15 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union-represented position is available immediately.

BENEFITS:

Our robust health plan is offered at a minimal cost of $100 per month for employee only or $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE (https://www.deschutes.org/sites/default/files/fileattachments/human\_resources/page/682/2026\_deschutes\_county\_benefits\_guide\_-\_final.pdf) for full benefit details.

Minimum Qualifications

+ High school diploma or GED equivalent;

+ AND four (4) years of administrative support experience;

+ OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job.

Preferred Qualifications:

Experience working in a government, state, county, or local election environment.

Necessary Special Requirements

The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Physical Demands

The ideal candidate must be able to complete all physical requirements of this role with or without reasonable accommodation. These include the ability to work in an office that is environmentally controlled; possess sufficient hand coordination to perform keyboarding and data entry; arm/hand movements to retrieve work materials and operate a variety of general office equipment. The position is frequently required to sit, walk, stoop, bend, reach, stand, grasp, talk, hear, see, lift and carry 15 pounds, and occasionally lift and carry up to 50 pounds.

The ideal candidate should be able to answer "yes" to all of the following questions with or without reasonable accommodations.

Physical Requirements

+ Regularly lift and transport 15 pounds?

+ Occasionally lift and transport up to 50 pounds?

+ Sit/Stand for up to 2 hours at a time?

+ Push/pull rolling utility carts laden with election materials?

+ Push/pull rolling tables?

+ Place and retrieve boxes onto and from shelves and carts (rolling shelves)?

+ With proper training, operate a pallet jack?

+ With proper training, operate a scissor lift?

+ Construct and break down boxes?

+ Occasionally work outside, even in inclement weather?

Work Environment

+ Work, on occasion, long hours, nights, and weekend shifts, especially during election cycles?

+ Work in a high stress, fast paced environment?

+ Work at a job that has intense busy seasons and slower off-seasons?

+ Work independently with limited supervision?

+ Work in a warehouse setting?

+ Work in areas of varying noise levels?

+ Work in dirty/dusty environments?

+ Make deliveries of mail and/or election supplies?

+ Conduct research and field work?

Technical Skills

+ With proper training, operate election equipment (ballot envelope sorter, letter folder, envelope opener, and ballot scanner)?

+ Operate a computer, phone, printer, and other computer peripherals with fluency and ease?

+ Use or be able to learn a variety of different software and operating systems?

Media and Publicity

+ Be filmed by news media and county communications staff performing your job?

+ Have your picture taken for media and social media?

Deschutes County is proud to be an equal opportunity employer. We strive to build an inclusive environment that encourages, supports, and represents the diverse voices and needs of our communities. All are encouraged to apply - we welcome diverse perspectives and experiences.

If you are a veteran and would like to apply for Veterans' Preference, please click HERE (https://www.deschutes.org/hr/page/veterans-preference-information-and-instructions) for information.

Excellent County benefit package when eligible.

Deschutes County offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents. Coverage becomes effective the first of the month following 1 month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, Deschutes County provides a generous and comprehensive benefits program to eligible employees.

Employer paid benefit offerings include:

+ Life Insurance for employee and dependents

+ Accidental Death and Dismemberment Insurance

+ Long-term Disability Insurance

+ Employee Assistance Program

+ Retirement Program through Oregon PERS

+ Time Management Leave

Employee paid voluntary benefit offerings include:

+ 125 Flexible Spending Program

+ 457 Deferred Compensation Program

+ Supplemental Life and Accident Insurance

To learn more about Deschutes County's generous benefit offerings, please visitwww.deschutes.org/hrand click on Employee Benefits.

01

This position requires a High school diploma or GED equivalent; AND four (4) years of administrative support experience; OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job. Do you meet the requirements as listed above?

+ Yes

+ No

02

Please indicate your highest level of education.

+ High School diploma or GED

+ Some college

+ Associate degree

+ Bachelor's degree

+ Master's degree or higher

03

How many years of verifiable full-time work experience do you have in a high volume, customer service environment dealing with the public and resolving problems?

+ 6 months to 1 year

+ 2 to 3 years

+ 4 to 5 years

+ 5 plus years

04

Please select all of the job-related abilities that you possess from the list below:

+ Able to utilize a variety of office equipment, i.e., computers, facsimile/fax machines, copiers and scanners; and modern computer applications.

+ Exercising discretion maintaining confidentiality of sensitive information received and processed.

+ Entering data onto standardized formats using computerized database programs.

05

Please select all the job-related skills that you possess from the list below:

+ Elections administration.

+ Government administration.

+ Database maintenance/records management.

+ Customer service.

+ Interpreting and implementing laws/code compliance.

06

Please briefly clarify and expand on each of your selected answers above in Question #5.

07

Briefly, what are your thoughts on the role that elections play in our government?

Required Question

Employer

Deschutes County Human Resources

Address

1300 NW Wall Street Suite 201Bend, Oregon, 97703

Phone

(541) 388-6553

Website

https://www.deschutes.org/jobs

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