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Program Compliance Officer Manager

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Program Compliance Officer Manager

Salary

$4,694.00 - $9,211.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LPAA 123025B ERG

Department

Division of Administration-LA Property Assist

Opening Date

12/30/2025

Closing Date

1/13/2026 11:59 PM Central

+ Description

+ Benefits

About this Job

The Division of Administration/Louisiana Property Assistance Agency has a vacancy. This job title has an assigned pay grade of AS-619.

The Louisiana Property Assistance Agency (LPAA) is charged by the commissioner of administration with fulfilling statutory requirements of the property and fleet management programs as described under LRS 39:321 – 332 and 39: 361 – 364. The incumbent, utilizing available staff and resources, plays a major role in the section’s ability to fulfill the requirements defined within those statutes. The incumbent supervises and directs the activities of professional level audit staff and office clerical employees.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

+ Overseeing the state’s capital construction program

+ Working to provide state and federal grants for community development

+ Development of the state budget

+ Providing technology services

+ Giving agencies guidance in the state purchasing and contracting process as they seek goods and services

+ Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Seven years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services; OR

Six years of full-time work experience in any field plus four years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services; OR

A bachelor's plus four years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services; OR

An advanced degree plus three years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere.

Job Duties and Other Information

Job Duties:

Information system management and compliance audit functions:

1. Administer the maintenance and modification of the official system of recordation used for movable property and fleet management duties required by statute;

2. Review and monitor fleet management reports from all state departments to assist the State Fleet Manager with assuring:

a. all agencies comply with state fleet management regulations, and

b. departmental fleet managers are made aware of problems with agency compliance and/or with particular vehicles.

3. Consults with the hosting contractor of the official system of recordation for asset and fleet management to approve all changes or modifications to the system

and submit request for additional reports.

4. Recommends legislation affecting the statewide property program and implements directives in accordance with such legislation.

5. Review computer reports from programs for inventory management, fleet management, and surplus property and dispositions; conduct random audits to assure

adequacy of same, report any possible areas of difficulty to the Louisiana Property Assistance Agency (LPAA) Assistant Directors and/or Director.

6. Conduct, at the direction of the LPAA Director, internal audits of cash, property and fleet management control operating procedures, and similar operating

procedures for all sections of LPAA.

Asset Management Functions:

1. Approve, as delegate of the Commissioner of Administration, the annual certification of movable property required by law for all state agencies.

2. Approve / disapprove “change request” processed by state agencies on-line for restricted fields in the asset management system; approve / disapprove

agencies’ requests for scrap, disposition of their property.

3. Acknowledge appointment of agency property and fleet managers statewide; prepare training materials and administer training of newly appointed property

managers; identify the need for new trainings, prepare those training materials, and update training of new and experienced property and fleet managers.

4. Approve all requests to dispose of state movable property; respond to special requests regarding disposition of property; remand approved papers to proper

parties.

5. Maintain contact (through correspondence, email, telephone communication and personal visit) with agency heads, elected officials, heads of political

subdivisions and representatives of preference buyers of state surplus property; apprise LPAA Director of problems requiring Commissioner’s attention.

6. Approve all requests for authorization to purchase state surplus property by political subdivisions and qualifying preference buyers.

7. Review compliance audits of state agencies and make recommendations to LPAA”s Director for appropriate action in cases of non-compliance with state laws

and property and fleet regulations.

General administrative function:

1. Meet as frequently as necessary with the LPAA Assistant Director to report progress and problems in unit’s areas of responsibility.

2. Prepare annual budget for the personnel/programs and control expenses in accordance with approved budget for those areas under the incumbent’s control.

Tract performance metrics and indicators and provide updates to the Director on a monthly, quarterly, and yearly basis.

3. Make hiring/disciplinary/termination recommendations for; assign work to, determine methods and priorities for, evaluate performance of all employees of this

unit in accordance with budgeted and allocated positions; review and approve evaluations of employees prepared by subordinate administrators.

4.Assign buyer, property control, personnel liaison, telecommunications, insurance, and other required unit responsibilities to appropriate and capable employees;

assure fulfillment of these responsibilities.

5. Establish written procedures to be followed by each employee in this unit and assure they adhere to these procedures while performing the functions of their

positions; timely update SF3s for all employees in this unit as required by Civil Service.

6. Meet bi-weekly with unit personnel to discuss programs and potential problems in areas of responsibility.

7. Review all unit requests for overtime, travel vouchers, and invoices for accuracy and recommend approval for payment before submitting to the Assistant

Director. Prepare and submit purchase requisitions to the Purchasing Officer for supplies and other items required for staff to perform their job that are not normally

stocked at LPAA.

8. Review, approve, and maintain MV3 records for 4 automobiles assigned to the Compliance Section. Ensure your office staff maintains MV3 records for all of

LPAA’s other vehicles as required by records retention rules.

9. Periodically evaluate and update all existing methods, procedures, conditions, personnel and equipment needed to efficiently and effectively accomplish all the

incumbent’s responsibilities statewide.

10. Assume the Assistant Director’s duties in his absence; perform any other duties assigned by a higher level manager.

Position-Specific Details:

Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

Preference will be given to those who have experience with Asset Management Systems and State and/or Federal Surplus Property experience.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email: [email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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