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Description

We are looking for a detail-oriented Payroll Specialist to join our team in Rochester, New York. This Contract to permanent position offers an excellent opportunity to apply your expertise in full-cycle and multi-state payroll processing while contributing to the success of a healthcare-focused organization. The ideal candidate will possess strong problem-solving skills, a commitment to accuracy, and a thorough understanding of payroll systems and compliance standards.

Responsibilities:

• Administer full-cycle payroll for multi-state operations, including processing for new team members, terminations, salary adjustments, and tax imports.

• Verify and maintain payroll entries such as W-4 forms, reimbursements, payroll checks, and system uploads.

• Conduct audits to ensure accuracy in employee records, wage changes, labor allocations, and system updates.

• Prepare and upload tax files on a weekly, quarterly, and annual basis while coordinating payments for deductions such as garnishments.

• Monitor payroll systems for errors and resolve issues, escalating concerns to vendors when necessary.

• Support compliance initiatives by identifying process gaps and recommending improvements.

• Generate payroll reports, track timecard metrics, and manage year-end activities such as W-2 distribution.

• Develop and maintain payroll and deduction schedules using systems such as UKG Pro, UKG Ready, and Excel.

• Address employee and supervisor inquiries related to payroll, earnings, and employment verification.

• Facilitate payroll training for supervisors and new team members, covering timekeeping systems, direct deposits, and mobile app access.

Requirements

• Proven experience in full-cycle payroll processing, including multi-state payroll.

• Familiarity with payroll systems such as UKG Pro and UKG Ready.

• Ability to manage payroll for large employee groups, with experience overseeing operations for over 500 employees.

• Strong knowledge of compliance regulations related to payroll and tax filings.

• Proficiency in auditing payroll data to ensure accuracy and resolve discrepancies.

• Excellent organizational skills and attention to detail.

• Competency in creating and managing payroll schedules using tools like Excel.

• Effective communication skills to address payroll inquiries and train staff.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .