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AIP is looking for a Food Service Secretary to work in Brownsville, TX. The Food Service Secretary plays a vital role in supporting the food service department by handling clerical tasks, including drafting and editing correspondence, scheduling appointments, maintaining files, and answering phones. Additionally, they assist with purchasing and billing processes, ensure the accuracy and organization of records, and maintains overall office efficiency. To join our team of outstanding professionals, apply today!

Responsibilities

+ Maintain all daily food service documentation including but not limited to meal count records, production sheets, cleaning schedules, and temperature logs.

+ Assist with preparing and processing billing reports, invoices and P-Card (Purchasing Card) receipt reconciliation.

+ Track and reconcile food service expenses for monthly and quarterly financial reporting.

+ Organize and maintain accurate records for audits, inspections, certifications and compliance tracking.

+ Verify the accuracy of timekeeping records to ensure that break periods are properly documented and promptly submit pay records for processing.

+ Provide support in revising menus and recipe cards.

+ Keep muster notes organized and up to date to ensure seamless communication during pass down.

+ Handle assigned internal and external communications, such as emails, memos and phone calls.

+ Coordinate and monitor staff and detainee worker training sessions and certification compliance.

+ Support inventory tracking and assist in supply orders.

+ Attend staff meetings, document meeting minutes, and share departmental updates.

+ Uphold confidentiality and adhere to professional standards when managing sensitive information.

+ Perform additional duties as assigned by the food service administrator or assistant food service manager.

Core Competencies:

+ Commitment to Excellence - Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations.

+ Corporate Values - Understands, embraces, and integrates AKIMA corporate values into everyday duties and responsibilities.

+ Customer Service - Identifies and responds to current and future needs by providing excellent service to internal and external customers.

+ Safety and Security - Promotes a safe work environment for co-workers and customers.

+ Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.

Education/Experience:

+ A high school diploma or GED is required with additional education or training in business office administration preferred.

+ Possess a State of Texas Food Handlers Permit.

+ Ability to become First Aid, CPR and AED certified with initial training and maintain certification.

+ Two or more years of administrative experience, ideally in food service or detention settings.

+ Ability to become First Aid, CPR and AED certified with initial training and maintain certification.

Required Qualifications:

+ Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years.

+ Successfully pass a criminal background and consumer credit check (with no criminal record).

+ Secure and maintain DHS/ICE government clearance.

+ Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests.

+ Hold a valid state driver’s license.

+ Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities.

+ Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations.

+ Must always exhibit a professional appearance and a calm demeanor at all times.

+ Display a high level of integrity, accountability, and discretion in handling sensitive matters.

+ Must currently reside and maintain residency within the continental United States.

+ Knowledge of purchasing processes, invoicing, and financial reconciliation.

+ Showcase strong organizational, time management, and communication skills.

+ Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage.

+ Capability of following and understanding written and verbal communication, policies and procedures.

+ Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards.

+ Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective.

Qualifications

+ Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years.

+ Successfully pass a criminal background and consumer credit check (with no criminal record).

+ Secure and maintain DHS/ICE government clearance.

+ Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests.

+ Hold a valid state driver’s license.

+ Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities.

+ Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations.

+ Must always exhibit a professional appearance and a calm demeanor at all times.

+ Display a high level of integrity, accountability, and discretion in handling sensitive matters.

+ Must currently reside and maintain residency within the continental United States.

+ Knowledge of purchasing processes, invoicing, and financial reconciliation.

+ Showcase strong organizational, time management, and communication skills.

+ Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage.

+ Capability of following and understanding written and verbal communication, policies and procedures.

+ Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards.

+ Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective.

Working environment:

+ The majority of the work is performed in an indoor industrial kitchen in a detention facility often working side by side with detainee workers.

Essential Job Functions and Physical Demands:

+ The position is required to work most hours in an indoor detention facility environment, standing and walking most of the time, while maintaining a degree of physical fitness to respond quickly to changes in work demands, emerging situations and emergencies. At a minimum, the Food Service Worker must be able to perform the following physical activities with or without a reasonable accommodation:

+ Stand for 4 or more hours between breaks.

+ Walk, talk, hear, taste, smell, and feel.

+ Use fine motor skills (ability to make movements using the small muscles in hands and wrists).

+ Use close vision, distance vision, and color vision.

+ Reach with hands and arms.

+ Work safely on uneven and/or slippery surfaces.

+ Occasionally climb or balance; and stoop, kneel, crouch, or crawl.

+ Regularly lift and/or move up to 30 pounds; and occasionally lift and/or move up to 50 pounds.

+ Provide CPR and first aid to others.

Job ID

2025-20854

Work Type

On-Site

Company Description

Work Where it Matters

Akima Infrastructure Protection (AIP), an Akima company, is not just another federal management operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AIP, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

**For our shareholders** , AIP provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

**For our government customers** , AIP delivers the trained personnel, equipment, and processes to safeguard federal assets and provides protective services and detention management operations for critical mission requirements.

**As an AIP employee** , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at [email protected] or 571-353-7053 (information about job applications status is not available at this contact information).