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Job Description

The Husky Union Building** **has an outstanding opportunity for a Manager of Event Operations to join their team.

ABOUT THIS OPPORTUNITY

Reporting to the Associate Director for Event and Information Services, the Manager of Event Operations is responsible for the day-to-day operation of the HUB’s meeting and event spaces. This position supervises up to 40 student employees and maintains event and meeting equipment, furnishings, and spaces. This position also assists with the development of program policies, budgets, and processes related to event operations and advises campus community members and clients on meeting and event set-up and A/V needs.

KEY RESPONSIBILITIES

Event Operations Management (40%)

+ Process week-of updates for all Major Event Spaces ensuring accuracy of staffing levels and production materials.

+ Oversee delivery of program services by directing the work of all HUB Event Services staff to ensure that all event spaces are set to customer specifications on a daily basis.

+ Monitor quality of work and services provided by the staff; create, review and assess systems for task delivery for accuracy and efficiency. Perform spot checks of event spaces to ensure that facility set- up and technology are provided as requested; ensuring ADA accessibility, and fire safety standards are met.

+ Provide quality customer service by working closely with the scheduling office and clients. Meet, advise and communicate with clients regarding all aspects of their events, including furnishings, audio visuals, lighting, sound, power, caterers, decorations and facility policies.

+ Use graphic and database software to produce complex and detailed event diagrams and record event information.

Equipment and Space Maintenance (30%)

+ Maintain a database for inventory of all furnishings; update and review inventory bi-annually to ensure safety, security and viability of equipment.

+ Work to ensure Facilities Maintenance staff are notified of any maintenance needs and recommend long-term preventative maintenance plans.

+ Review current needs of the program and make recommendations for updates and additions in equipment and furniture inventory.

+ Assist the Associate Director of Events and Information on budgeting to accommodate equipment, services and supplies. Make recommendations and assist with development of the annual budget.

+ Create and maintain vendor relations for purchases and rental equipment.

+ Assist with special event programs within the department.

Supervision (30%)

+ Hire, train, supervise, and evaluate 1 full-time Event Operations Coordinator (Program Coordinator) and up to 40 student employees.

+ Maintain the scheduling databases to keep track of staff information, schedules and student reports.

+ Review current needs of the program and make recommendations for updates and additions in staffing, scheduling

+ Assist the Associate Director of Events and Information on budgeting to accommodate staffing, equipment, services and supplies. Make recommendations and assist with development of the annual budget.

Other related duties as assigned.

QUALIFICATIONS

To be considered for this opportunity your application must demonstrate you meet the minimum qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

MINIMUM QUALIFICATIONS

+ Must be able to independently lift, push, and pull 50 pounds.

+ High school graduation or equivalent, AND

+ Three years of applicable experience in event management or related program specialty.

DESIRED QUALIFICATIONS

+ Bachelor’s degree in business administration, communications and marketing, or related field.

+ Five years of applicable experience in event management or related program specialty.

+ Specific experience with or knowledge of amplified sound systems for concerts and performances, video projection systems, theatrical lighting, and/or audio and video recording.

OTHER DETAILS

SUPERVISION

This position reports to and works under the general supervision of the Associate Director for Event and Information Services.

This position provides primary supervision to 40 student staff and 1 permanent full-time staff.

WORKING CONDITIONS

Work performed in a shared office or meeting and event setting. Occasional outdoor event production support should be expected, particularly in the spring and summer months. Evening and weekend work may be required as scheduled in accordance with the position’s Collective Bargaining Agreement.

TELEWORK OPPORTUNITIES

Occasional telework opportunities may be available with supervisor approval.

ABOUT THE TEAM

ABOUT HUB EVENT AND INFORMATION SERVICES

Event and Information Services is a unit of the Husky Union Building and is responsible for managing the meeting and event spaces within the HUB as well as the HUB Information Desk which provides a variety of services including the Lost and Found, Ticket Sales, and general Information Support.

ABOUT THE HUSKY UNION BUILDING

The HUB serves as the center of the UW community and complements the student experience through an extensive variety of cultural, educational, social, and recreational programs. These programs provide the opportunity to balance course work and free time in the Husky Experience.

The HUB is a student-centered organization that values participatory decision-making. Through volunteerism, its boards, committees, and student employment, the HUB offers first-hand experience in citizenship and educates students in leadership, social responsibility, and values. In all its processes, the HUB encourages self-directed activity, giving maximum opportunity for self-realization and for growth in individual social competency and group effectiveness.

At the HUB, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

Compensation, Benefits and Position Details

Pay Range Minimum:

$54,732.00 annual

Pay Range Maximum:

$73,608.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Supervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.