"Alerted.org

Job Description

Open to DOHMH candidates who are permanent in the civil service title of Administrative Staff Analyst**

The Division of Finance, which has central responsibility and authority for the agency's financial management and helps to ensure that programs and administrative operations have the information, analysis, funding and technical capacity to deliver critical services effectively and meet the Health Department's objectives.

The Deputy Controller will report to the agency Controller and oversee the Payroll Office of approximately 30 payroll and timekeeping staff.

Job Duties and Responsibilities:

- Oversee the operations of the Payroll Office and ensure that employees are correctly compensated and that proper leave accruals and additions to Gross (ATG) are accurately applied.

- Ensure compliance with all directives, policies and procedures regarding payroll matters from oversight agencies (NYC Office of Payroll Administration, Office of the Comptroller and Office of Labor Relations) and labor laws.

- Oversee the agency's timekeeping functions for all employees and the monitoring of overtime to ensure compliance with citywide and departmental policies and procedures.

- Review, analyze and implement collective bargaining agreements for all agency employees.

- Supervise the audit of all payroll processing activities to ensure accuracy and integrity of data input and production.

- Critically review and analyze current payroll procedures to recommend and implement changes leading to best-practice operations.

- Oversee the operations of the Payroll Office and ensure that employees are correctly compensated and that proper leave accruals and additions to Gross (ATG) are accurately applied. Provide effective leadership, direction, and support to team member(s) and direct reports through regular meetings and staff development efforts.

- Manage payroll systems including the Payroll Management System (PMS), the CityTime automated personnel management system, NYCAPS and the Overtime Tracking System (OTS) that manage employee salary and benefit operations.

- Partner with Human Resources and the Division of Information Technology to streamline payroll-related systems and processes.

- Lead and respond to internal and external audits conducted by federal, state and city agencies regarding payroll matters.

- Maintain and update payroll policies and procedures and conduct training as needed/ required. Serve as a key member of the agency's emergency management team and continuity of operations activities. Represent the agency at inter-governmental and City forums.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

PREFERRED SKILLS:

- Advanced working knowledge of the NYC Payroll Management System, CityTime, NYCAPS and CHRMS.

- 5+ years in NYC government finance, payroll, or operations

- Strong organizational, leadership, interpersonal and communication skills.

- Knowledge of and ability to interpret city-wide policies and procedures issued by the NYC Office of Payroll Administration, Department of Citywide Administrative Services, Office of Labor Relations and Office of the Comptroller:

- Knowledge of and ability to interpret the Citywide Agreement, the Collective Bargaining agreements for DC37, OSA, Local 1180 and Managerial and Original Jurisdiction employees.

- Knowledge of public sector accounting principles, procedures and systems.

Why you should work for us:

- Benefits: City employees are entitled to unmatched benefits such as:

o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

o a public sector defined benefit pension plan with steady monthly payments in retirement.

o a tax-deferred savings program and

o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.

- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

ADMINISTRATIVE STAFF ANALYST - 10026

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.

2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

3. An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 75,443.00

Salary Max: $180,000.00