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Overview

As the nation’s leading provider of high-quality home care services, we empower our clients to live independently, safely, and with dignity in their own homes. The home is more than a place – it’s the center of health, care coordination, and Meaningful Moments that transform lives.

We’re seeking a ****Office Administrator**** who is passionate about making a difference and driving impact. This role offers an opportunity to contribute to meaningful work and help shape the future of care in communities across the country.

We offer weekly pay between $23.00-$25.00 an hour! Office hours Monday-Friday 9:00a.m.-5:30p.m. The office address is: 148 39th St. Brooklyn (Industry City), NY 11232.

Our Benefits:

+ Comprehensive medical, dental, and vision coverage

+ 401(k) retirement plan

+ Paid time off and holidays

+ Employee assistance programs and wellness initiatives

+ Flexible options to support a balanced life

Responsibilities

What You'll Do:

+ Serve as the key carrier responsible for opening and closing the office.

+ Answer phones promptly, direct calls appropriately, and take clear, detailed messages.

+ Take toxicology samples for testing labs where applicable.

+ Coordinate Caregiver and Client events as needed including placing orders for needed supplies.

+ Maintain office equipment, including reloading printer paper and setting up new employee equipment.

+ Distribute correspondence as needed (mail Client/Caregiver letters, birthday cards, etc.)

+ Oversee cleaning staff to ensure the office remains clean and orderly.

+ Organize and manage mail, packages, and other correspondence arriving in the office.

+ Maintain patient and employee files and all related paperwork.

+ Monitor office supply inventory and submit requisitions as needed.

+ Prepare monthly supply order.

+ Assist with branch projects, typically involving data entry and cleanup tasks.

+ Perform other duties, as assigned.

+ This description reflects assignment of essential functions, management may assign or reassign duties and responsibilities to this job at any time that are not listed above.

Qualifications

What You'll Bring:

+ Ability to multitask, work under pressure, and prioritize tasks.

+ Detail-oriented, flexible, patient, and possesses a positive attitude.

+ Customer service and problem-solving skills.

+ Professional written and verbal communication skills.

+ Excellent communication and interpersonal skills.

+ Proficient in computer skills including Microsoft Office applications and office equipment

+ Basic understanding of administrative and clerical procedures and systems.

Education and Experience:

+ High school diploma or GED required.

+ Valid driver's license.

+ Access to insured and reliable transportation.

+ Previous experience working in an administrative/clerical role.

Physical Requirements:

+ Ability to move, transport, or position: up to 50 pounds

+ Ability to move or traverse about in offices and/or client homes, including ascending and descending stairs.

+ Ability to communicate effectively and clearly with others to exchange information.

_The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request._

_Help At Home is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status._

Job Profile Summary

The Office Administrator is responsible for overseeing the daily operations of the office, which includes handling phone calls, mail, and other correspondence. This role requires strong multitasking abilities and the capacity to work effectively under pressure. Interpersonal skills are essential, as the Office Administrator interacts with staff, visitors, and guests regularly. This position is designed for a team player who can provide constructive feedback to colleagues, report to management, and assist other employees as needed. A key focus of the role is to foster client satisfaction while ensuring compliance with company policies and relevant state and federal regulations.