"Alerted.org

CONTRACT ADMINISTRATOR (CAPITAL PROJECTS)

Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/5184765)

Apply



CONTRACT ADMINISTRATOR (CAPITAL PROJECTS)

Salary

$64,253.02 - $77,475.32 Annually

Location

900 Bagby-City Hall Annex

Job Type

Full Time

Job Number

37882

Department

General Services

Opening Date

01/02/2026

Closing Date

1/16/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications Accepted from: All Persons Interested

Division: Design & Construction

Workdays & Hours: M - F, 8 AM - 5 PM*

*Subject to change

ABOUT US

In 2000, the General Services Department (GSD) was established to construct, improve, operate, and maintain the City’s building portfolio. Since that time, GSD has evolved into a full-service, client-centered department that provides a comprehensive suite of services to over 300 facilities: representing 7.7 million square feet of occupied space. As a full-service department, GSD assists its clients in identifying the appropriate real estate solution and then provides design and construction services for the development of the facility. Once the facility is ready for occupation, GSD provides energy, property, and security management services to ensure the lights come on and the facility is clean, well-maintained, and secure. To further enhance the operation of its facilities, GSD established the Sustainable Growth division.

PURPOSE OF POSITION

The General Services Department is looking for a creative, enthusiastic, self-directed, and organized Contract Administrator (Capital Projects). This role will perform professional level construction project control and contract administration duties. The selected candidate will perform professional administrative work in the development and fulfillment of Capital Projects contracts, monitoring and resolving problems and disputes related to compliance with contracts and agreements. Candidates must be familiar project management software.

The Contract Administrator (Capital Projects) duties include but are not limited to:

+ Works with project managers, design firms, contractors, City departments (including liaison with the Legal Department) and clients to ensure project data and documents are correctly entered and uploaded into the systems.

+ Assists with the procurement process and contract administration.

+ Prepares bids, specifications, tests and progress reports, and other exhibits that may be required. Reviews and approves progress payments and other disbursements

+ Assist with procedures, checklists, and templates for the Design & Construction Division

+ Drafts Request for Council Actions (RCAs), Request for Proposal (RFP and RFQ) packets for the solicitation of vendors, Professional Services Contracts and Construction Contracts.

+ Follows up with management on contract compliance issues.

+ Verifies insurance and bond documents for city contracts.

+ Assists with ongoing Capital Improvement Project (CIP) development, tracks and analyzes Capital Improvement/Capital Reinvestment project data.

+ Works with Finance Department and other City departments to resolve problems regarding agreements and create Project Budget Justification Forms.

+ Works with operational personnel to ensure compliance with agreements.

+ Research contract issues and prepares information relating to contracts, agreements and practices; drafts correspondence to various individuals relating to established agreements.

+ Reviews and approves progress payments and other disbursements

+ Ensure that all phases of a project are completed in a timely manner and comply with specifications, timetables and financial guidelines

+ Performs other duties as assigned.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIRMENTS

Two years of contract compliance or other related professional analytical compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference will be given to qualified applicants with the ability to demonstrate strong analytical, communication, and coordination skills. The ability to possess a thorough understanding of contract administration, design and construction knowledge, design and construction processes and project delivery methods is desired.

The following experience is highly preferred:

+ Data analytics such Power BI and Advanced Microsoft Excel

+ Software such as Microsoft Project Management, CPMS, and CMMS systems

+ General understanding of City procurement and contracting processes

+ Contract terminology

+ SAP – setting up funding

+ One Drive

+ State and federal grant funding

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve an application review and/or interview. The department may administer a skills test/assessment.

SAFETY IMPACT POSITION YES

If yes, this position is subject to random drug testing and if a promotional position, the candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 22

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during the active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting:http://agency.governmentjobs.com/houston/default.cfmor call (832) 393-8085.

If you need special services or accommodations, call (832) 393-8085. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.

EOE - Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

Are you a current employee of the General Services Department?

+ Yes

+ No

03

What is the highest level of completed education you have obtained?

+ Less than High School Diploma/GED

+ High School Diploma/GED

+ Associate degree in Public Administration, Business Administration, Government or closely related field.

+ Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

+ Master's degree or higher in Public Administration, Business Administration, Government or closely related field.

04

How many years of verifiable professional experience in contract compliance or other related professional analytical compliance do you have?

+ Less than 2 years

+ 2 years to less than 4 years

+ 4 years to less than 6 years

+ 6 years or more

+ No experience

05

Briefly describe the work experience chosen in the previous question ("See Resume" is NOT an acceptable answer. If no experience, please type "N/A").

06

How many years of experience do you have in SAP Finance?

+ Less than 2 years

+ 2 years but less than 4 years

+ 4 years but less than 6 years

+ 6 years or more

+ No experience

07

Briefly describe the SAP experience chosen in the previous question ("See Resume" is NOT an acceptable answer. If no experience, please type "N/A").

08

Please briefly share your general understanding of City procurement and contracting processes. ("See Resume" is NOT an acceptable answer. If NO Experience, please type "N/A").

09

How many years of experience do you have with Microsoft Project Management software, CPMS, and CMMS systems?

+ Less than 1 year

+ 1 year but less than 2 years

+ 2 years but less than 3 years

+ 3 years or more

+ No experience

10

Briefly share your professional experience with Microsoft Project Management software, CPMS, and CMMS systems reflected in your response to the above question. ("See Resume" is NOT an acceptable answer. If NO Experience, please type "N/A").

11

How many years of experience do you have with Power BI software?

+ Less than 1 year

+ 1 year but less than 2 years

+ 2 years but less than 3 years

+ 3 years or more

+ No experience

12

Describe your successful experience using Power BI software. ("See Resume" is NOT an acceptable answer. If NO experience, please type "N/A").

13

What is your highest level of proficiency in Microsoft Excel?

+ Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.

+ Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.

+ Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA.

+ No experience

14

Briefly share how your ability to analyze and troubleshoot was successful in your previous or current professional position and how you were able to find a solution. ("See Resume" is NOT an acceptable answer. If NO experience, please type "N/A").

15

How many years of demonstrable experience do you have with contract terminology

+ Less than 1 year

+ 1 to less than 2 years

+ 2 to less than 3 years

+ 3 years or more

+ No experience

16

How many years of experience do you have with state and federal grant funding?

+ Less than 1 year

+ 1 year but less than 2 years

+ 2 years but less than 3 years

+ 3 years or more

+ No experience

Required Question