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Description

A higher education institution in Encinitas is seeking an experienced and polished Executive Assistant to provide high-level administrative support to senior academic leadership. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a mission-driven environment. The Executive Assistant will act as a trusted partner, ensuring leadership can operate efficiently while supporting institutional goals.

Key Responsibilities

+ Provide direct administrative support to executive-level leadership

+ Manage complex calendars, meetings, and academic scheduling

+ Prepare correspondence, reports, presentations, and briefing materials

+ Coordinate meetings with faculty, staff, and external stakeholders

+ Serve as a primary point of contact for executive communications

+ Track action items, deadlines, and follow-ups

+ Assist with special projects, committees, and institutional initiatives

+ Handle sensitive and confidential information with discretion

Requirements

A higher education institution in Encinitas is seeking an experienced and polished Executive Assistant to provide high-level administrative support to senior academic leadership. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a mission-driven environment. The Executive Assistant will act as a trusted partner, ensuring leadership can operate efficiently while supporting institutional goals.

Key Responsibilities

+ Provide direct administrative support to executive-level leadership

+ Manage complex calendars, meetings, and academic scheduling

+ Prepare correspondence, reports, presentations, and briefing materials

+ Coordinate meetings with faculty, staff, and external stakeholders

+ Serve as a primary point of contact for executive communications

+ Track action items, deadlines, and follow-ups

+ Assist with special projects, committees, and institutional initiatives

+ Handle sensitive and confidential information with discretion

Qualifications

+ 5+ years of executive-level administrative experience

+ Experience in higher education or academic environments preferred

+ Exceptional written and verbal communication skills

+ Advanced proficiency in Microsoft Office and scheduling tools

+ Strong judgment, professionalism, and attention to detail

+ Ability to anticipate needs and work independently

+ Proven ability to manage confidential and high-priority matters

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .