• Board Secretary

    Davenport Community Schools (Davenport, IA)


    Board Secretary JobID: 12264

     

    + Position Type:

     

    Other/ Administrative Assistant

     

    + Date Posted:

     

    1/2/2026

     

    + Location:

     

    Administrative Service Center (Central Office)

     

    Minimum Salary: $29.41 (Dependent on Education & Experience)

     

    The Board Secretary is responsible for ensuring the integrity of the board’s processes. This role manages official records, facilitates public meetings in compliance with Iowa Open Meetings Law, and performs statutory duties related to district elections, financial reporting and legal documentation.

    Duties & Responsibilities

    + Serve as the primary custodian of records and the bridge between the Board of Directors, the district administration, and the Iowa Department of Education.

    + Preserve and maintain the official school district records and documents pertaining to the business of the Board to comply with Iowa laws, current policy and audit trail compliance.

    + Prepare for, attend and take minutes for all board related meetings to include exempt, closed, regular and committee of the whole meetings.

    + Create and publish all legal notices concerning district business and board meeting minutes.

    + Prepare the board agenda and packets with the Superintendent and ensure compliance with all laws in regard to posting board meetings.

    + Prepare and submit a variety of reports for the Board of Education.

    + Compile and analyze data from a variety of sources for the purpose of complying with legal requirements, providing necessary documentation of board action, policies and legal matters.

    + Respond to inquiries from board members and a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.

    + Work with the county auditor’s office to prepare election materials, report the canvass of votes, manage records of results of all regular and special elections.

    + Update and maintain board policies and website.

    + Coordinate meetings and activities on behalf of board committees.

    + Provide assistance to the Superintendent as requested.

    + Perform other duties as assigned.

    Physical Requirements

    + Must be able to regularly sit, stand, speak, hear, see and walk to carry out routine duties.

    + Must be able to lift, move, or push items up to 50 pounds.

    + Good attendance and punctuality are required.

    Working Conditions

    + Regular attendance at evening board meetings and occasional special work sessions is required.

    + Must be able to maintain confidentiality regarding sensitive personal, student matters, and items discussed in closed sessions.

    Minimum Requirements

    + An Associate's Degree in Business Administration, Finance, or related field is preferred.

    + Previous experience as a secretary or executive assistant to senior management or board of directors required.

    + Proficient in Microsoft Word, Excel, PowerPoint, and Google docs required.

    Desired Qualifications

    + Strong familiarity with Iowa Code Chapters 21 (open meetings) and 22 (public records)

    + Proficient in board management software (i.e. Simbli, Board Docs) and Microsoft Office Suite.

    + Exceptional written and verbal communication skills; ability to remain neutral and professional in high pressure public environments.

    + Proven experience at taking the initiative to accomplish projects.

    + Willingness and ability to cross-train within the department, multitask, and adapt to change.

     

    The Davenport Community School District is an EEO/AA employer.