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Physician Sourcing Specialist

Position Summary:

The Physician Sourcing Specialist is responsible for developing and executing strategic sourcing initiatives to identify, engage, and cultivate pipelines of physicians across Stony Brook Medicine and its affiliated clinical enterprises. This role partners closely with Physician Recruiter, department leadership, and Marketing to target hard-to-fill specialties, build diverse talent pipelines, and generate candidate leads that support clinical, academic, and research missions.

Key Responsibilities:

Strategic Sourcing

Collaborate with Physician Recruiter and clinical leadership to understand current and future hiring needs by specialty, department, and service line.

Develop customized sourcing strategies for high-demand specialties, focusing on proactive outreach and long-term pipeline development.

+ Leverage multiple sourcing channels, including:

+ Doximity, PracticeLink, Health eCareers, and LinkedIn Recruiter

+ Residency and fellowship programs nationwide

+ Specialty society membership databases

+ Medical conferences, academic events, and webinars

+ Referral networks and alumni associations

Candidate Identification & Engagement

+ Proactively identify passive candidates through database mining, Boolean search techniques, and social media outreach.

+ Craft personalized outreach campaigns designed to maximize candidate response and engagement.

+ Develop initial relationships with candidates to assess interest, training, certifications, and potential alignment with Stony Brook’s mission and practice environment.

+ Maintain warm relationships with pipeline candidates to ensure ongoing engagement.

Diversity & Inclusion Outreach

+ Partner with physician recruiter and leadership to design and execute diversity-focused sourcing strategies.

+ Build relationships with diversity-focused residency programs, specialty society DEI committees, and targeted candidate networks.

+ Track and report diversity sourcing metrics and ensure inclusive candidate pools.

Collaboration with Recruitment & Marketing

+ Partner with recruiter to develop compelling outreach materials, branded campaigns, and employer-value messaging.

+ Collaborate with Marketing/Communications to create specialty-specific content, landing pages, and digital campaigns to attract top physician talent.

+ Coordinate sourcing strategies with institutional branding and academic reputation priorities.

Reporting & Analytics

+ Track sourcing activity, pipeline health, and lead-to-hire conversion rates within the ATS and CRM.

+ Prepare sourcing dashboards, heat maps, and market intelligence reports to guide recruitment strategies.

+ Monitor specialty-specific market trends, candidate availability, and compensation benchmarks to inform proactive recruiting plans.

Minimum Qualifications

+ Bachelor’s degree.

+ 3 years of experience in sourcing or recruiting, preferably within healthcare, life sciences, or executive search.

+ Demonstrated experience sourcing passive candidates through multiple channels.

+ Strong proficiency in database mining, Boolean search techniques, and social recruiting strategies.

+ Excellent written and verbal communication skills with a consultative, collaborative approach.

Preferred Qualifications

+ Prior experience sourcing physicians and APPs, particularly in an academic medical center or large health system.

+ Knowledge of physician training, credentialing, and licensure processes.

+ Familiarity with sourcing platforms such as Doximity, PracticeLink, LinkedIn Recruiter, and specialty society databases.

+ Understanding of J-1 waiver, H-1B, and other visa considerations for international candidates.

Core Competencies

+ Strategic mindset: Aligns sourcing plans with institutional and departmental priorities.

+ Pipeline development: Builds and nurtures long-term candidate relationships.

+ Data-driven decision-making: Uses metrics to inform and refine sourcing strategies.

+ Innovation: Continuously explores new sourcing techniques and digital outreach tools.

+ Collaboration: Works seamlessly with recruiter, marketing, and clinical leadership.

+ Candidate experience: Maintains positive, brand-aligned interactions with all prospects.

Special Notes** **:** **Resume/CV should be included with the online application.

**Posting Overview** **:** This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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+ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

+ All Hospital positions maybe subject to changes in pass days and shifts as necessary.

+ This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

+ This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

+ Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services

* + Complete electronic reference check with a minimum of three (3) professional references.

+ Successfully complete a 4 panel drug screen

* + Meet Regulatory Requirements for pre employment screenings.

+ Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

***The hiring department will be responsible for any fee incurred for examination** .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

_In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed_** **_here_** **_._

Visit our** **WHY WORK HERE** **page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $65,000 - $85,000

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.

**Job Number:** 2504808

**Official Job Title:** : Personnel Associate

**Job Field** : Human Resources

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Talent Acquisition / Physician Recruiting

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 8:30 am - 5 pm **Pass Days:** : Sat, Sun

**Posting Start Date** : Jan 2, 2026

**Posting End Date** : Apr 2, 2026, 11:59:00 PM

**Salary:** : $65,000 - $85,000

**Salary Grade:** : MP5

**SBU Area:** : Stony Brook University Hospital

**Req ID:** 2504808