• Administrative Associate: Service & Operations,…

    Vanguard (Malvern, PA)


    We are seeking a highly organized and proactive Administrative Assistant to support the Head of Advice & Wealth Management Service & Operations department.

    Key Responsibilities

    + Provide high-level administrative support including calendar management, meeting coordination, travel arrangements, and expense reporting.

    + Coordinate logistics for leadership meetings, forums, and events, including materials preparation and attendee communications.

    + Maintain confidentiality and discretion in handling sensitive information.

    + Assist with operational tasks such as equipment requests, workspace coordination, and technology setup in partnership with site support teams.

    Qualifications

    + Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.

    + Exceptional organizational and time management skills with the ability to manage multiple priorities.

    + Strong written and verbal communication skills.

    + Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

    + Passion to work independently and collaboratively in a fast-paced, dynamic environment.

    + Demonstrated professionalism, discretion, and judgment.

    + High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred.

     

    Preferred Attributes

     

    + Experience supporting hybrid teams and managing virtual meeting logistics.

     

    Special Factors

     

    Sponsorship

     

    Vanguard is not offering visa sponsorship for this position.

     

    About Vanguard

     

    At Vanguard, we don't just have a mission—we're on a mission.

     

    To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

     

    How We Work

     

    Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.