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Some of what you'll be doing:

As a Seaport Finance Administrator and Invoicing Specialist, you will provide administrative and financial operations support to the Seaport Finance department, contributing to the efficiency of departmental processes and systems. You will also support the Seaport Environmental Finance team by managing invoicing functions tied to grants, insurance, and environmental remediation efforts, helping ensure cost recovery and compliance.

+ You will provide administrative support for departmental operations, including document management, coordination of administrative functions, and use of Port systems.

+ You will lead key department-wide administrative responsibilities, including timesheet administration, meeting documentation, technology coordination, and process improvement recommendations.

+ You will coordinate logistics for department-wide events and meetings, including calendar management, meeting setup, note-taking, and tracking follow-up actions to ensure timely completion.

+ You will serve as the primary point of contact for purchasing activities using a Corporate Purchase Card (P-Card), including placing and receiving orders, handling returns, reconciling invoices, and coordinating with vendors.

+ You will support contracting processes by proofreading documents, submitting requisitions, and preparing invoices in compliance with applicable policies and procedures.

+ You will establish and maintain positive vendor relationships to support accurate invoices, cost recovery, and prompt resolution of related issues. You will also monitor vendor and agency concerns relating to invoicing and contracting by analyzing data, identifying trends or inconsistencies, and preparing reports for management.

+ You will work collaboratively with staff and management to identify improvements to systems, procedures, and technology, reviewing both routine and non-routine work to support LEAN and Continuous Process Improvement (CPI) initiatives.

+ You will support and/or oversee the onboarding and offboarding of personnel per Port policies serving as the authorized signer for department badging at the request of the hiring manager. You will also provide support for internships within the department, recruitment, and liaison between HR and staff as needed.

Who you are:

+ **Experienced** – You have one (1) year of experience processing invoices or providing accounting support, preferably in a municipal, insurance, legal, public or government agency and one (1) year of experience performing administrative work.

+ **Desired** – We hope you have a bachelor’s degree in business, finance or accounting.

+ **Committed to Equity** – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.

+ **Proficient** – You demonstrate knowledge of generally accepted accounting principles (GAAP); federal and grant administration principles, including GASB 49 and federal/state cleanup requirements; and general finance and forecasting. You also have strong mathematical skills, including algebra, and the ability to perform basic accounting and financial reporting.

+ **Analytical** – You possess a high level of accuracy and attention to detail in complex accounting and finance transactions, documentation, and protocols, with strong analytical and problem-solving skills.

+ **Problem-Solver** – You possess demonstrated ability to work with minimal supervision while contributing effectively in a team-oriented environment. You also have demonstrated ability to navigate and resolve conflicts in a professional and constructive manner.

+ **Efficient Communicator** – You possess effective verbal and written communication skills, with the ability to collaborate across departments, provide clear guidance to staff and stakeholders, and prepare complex presentations, documents, and correspondence.

What else you need to know:

+ **Work Schedule** – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work during emergencies.

+ **Work Environment** - This work will take place in a hybrid/in-office setting at Management’s discretion.

+ **Washington State Residency Requirement** – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.

+ **Overtime Eligible** – You are eligible for overtime pay in this role.

Why you'll love it here:

The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found** **on the Port of Seattle‘s website.** **If the position is represented by a union, please refer to the “** **Collective Bargaining Agreement** **” or contact the appropriate Union Representative for specific information related to benefits and eligibility.

+ **Healthcare** – Medical, Dental, and Vision Care with options that work for you and your family.

+ **Paid Vacation** – Just about four weeks per year that increases with tenure to rest and rejuvenate.

+ **Paid Sick Leave** – At least one hour of sick leave for every 40 hours worked.

+ **Holidays** – More than ten days per year to celebrate with family and friends away from work.

+ **Pension/Retirement Plans** – A pension and additional savings plans to prepare for your future after the Port.

+ **Getting to Work** – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.

+ **Parental Leave** – Six weeks of paid leave to spend with new additions to your immediate family.

+ **Development** – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.

+ **Equity, Diversity, and Inclusion** – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.

+ **Work-Life Balance** – We provide the resources to help you create habits to be healthy and balanced.

+ **Mission Driven** – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Why the Port of Seattle:

Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here .

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .

**Location:** Downtown Seattle

**Organization:** Seaport Finance

**Employee Status:** Regular

**Schedule:** Full-time

**Posting Expires:** Jan 10, 2026, 11:59:00 PM

**Minimum Salary:** 35.36

**Midpoint Salary:** 47.84

**Req ID:** 003896

The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.