• Admin Specialist - Work Order / Inventory Control

    UNC Health Care (Chapel Hill, NC)


    Description

    Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

    Summary:

    Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter authority in the administrative area for the department/clinic.

    Responsibilities:

    + Managing departmental supplies and distribution.

    + Manage work requests assignments and support department staff with coordinating work as needed.

    + Updating work status and distributing periodic status reports.

    + Using MS Office and other applicable software applications to create documents, spreadsheets, and presentations.

    + Problem-solving administrative challenges and implementing effective solutions.

    + Customer service to respond to inquiries, provide information, and resolve complaints.

    + Receive materials and supplies into the Accounting system for reconciliation purposes.

     

    Other Information

    Education Requirements:

    • High School diploma or GED

    Licensure/Certification Requirements:

    • No licensure or certification required.

    Professional Experience Requirements:

    • Two (2) years of clerical or administrative experience

    • If Bachelor's degree, no years of clerical or administrative experience

    • If Associate's degree, one (1) year of clerical or administrative experience

    Knowledge/Skills/and Abilities Requirements:

    • Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate Coachability: Receptive to feedback, willing to learn and embraces continuous improvement Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements. Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan. Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee. Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

    Job Details

    Legal Employer: NCHEALTH

     

    Entity: Shared Services

     

    Organization Unit: HCS Offsite Facilities Management

     

    Work Type: Full Time

     

    Standard Hours Per Week: 40.00

     

    Salary Range: $18.84 - $26.77 per hour (Hiring Range)

     

    Pay offers are determined by experience and internal equity

     

    Work Assignment Type: Onsite

     

    Work Schedule: Day Job

     

    Location of Job: US:NC:Morrisville

     

    Exempt From Overtime: Exempt: No

     

    This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

     

    Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

     

    UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [email protected] if you need a reasonable accommodation to search and/or to apply for a career opportunity.

     

    Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.