"Alerted.org

Key Responsibilities

Scheduling & Workforce Coordination

+ Assist with weekly and monthly scheduling to ensure accurate coverage across all assigned client sites.

+ Manage shift changes, call-offs, and time-off requests to prevent coverage gaps.

+ Maintain and distribute staffing rosters, contact lists, and post assignments.

+ Support overtime and shift optimization efforts to maintain cost-effective coverage.

Payroll & Timekeeping

+ Review and verify officer timecards for accuracy prior to payroll submission.

+ Track attendance, overtime, and missed punches while ensuring compliance with state and company policies.

+ Collaborate with HR and payroll teams to resolve discrepancies and ensure timely processing.

Operational & Administrative Support

+ Support day-to-day operations by coordinating resources, managing documentation, and assisting with project deliverables.

+ Prepare and distribute weekly and monthly performance and operations reports.

+ Provide after-hours or emergency response coverage as required.

Invoicing & Financial Oversight

+ Assist with **monthly invoicing and invoice review** , ensuring billing accuracy and consistency between schedules, timekeeping, and client requirements.

+ Reconcile discrepancies and collaborate with operations and finance teams to ensure accurate billing and recordkeeping.

+ Support reporting and tracking of operational budgets and costs as needed.

HR Liaison & Recruitment

+ Support recruitment efforts including candidate screening, interviews, and onboarding.

+ Coordinate new hire documentation, training schedules, and badge issuance.

+ Serve as a liaison with HR on employee relations, attendance, and performance issues.

Client Relations & Site Visits

+ Conduct regular **site visits** to assess officer performance, post conditions, and client satisfaction.

+ Communicate client feedback and service issues promptly to management.

+ Assist in preparing client updates, service audits, and review meetings.

Qualifications

+ **2–4 years** of experience in **security, operations coordination, or scheduling** .

+ Proficiency with **scheduling systems** , **timekeeping platforms** , and **Microsoft Office Suite (Excel, Outlook, Word)** .

+ Strong analytical and organizational skills with a high attention to detail.

+ Excellent interpersonal and communication skills, both written and verbal.

+ Must possess or be able to obtain a valid **California Guard Card** .

+ Flexible availability, including **nights, weekends, and holidays** as needed.

+ **Experience with finance or invoicing is a plus.**

•Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.”

\#AF-PSIL

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team.

Benefits include:

+ Retirement plan

+ Employer-provided medical and dental coverage

+ Company-paid life insurance

+ Voluntary life and disability insurance

+ Employee assistance plan

+ Securitas Saves discount program

+ Paid holidays

+ Paid time away from work

Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.

Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.