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Executive Assistant – Chicago, IL

Are you an experienced Administrative Assistant?

Are you ready to take the next step in your career?

Join Aon’s growing team in Chicago as an Executive Assistant!

This role is based in our Chicago, IL offices.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

The Executive Assistant (EA) provides administrative support to the Executive Managing Director of Reinsurance and their team. Support ranges from clerical and logistical matters to document production and the effective use of office e applications in our Chicago office.

The EA responds promptly, thoughtfully, and effectively to changing work environments, changing priorities, and new situations. Additionally, the EA possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment. The EA is integral to the efficient workflow within the office environment.

+ Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.

+ Schedules and coordinates meetings, conference calls, and other events. Informs attendees of function dates and times, reserves meeting space, and provides hospitality services as needed in these meetings.

+ Maintains and manages calendars; including heavy coordination of travel arrangements and itineraries.

+ Book international/domestic travel and submit expenses for the local leadership team.

+ Makes copies of correspondence and other printed matter.

+ Ensures adequate office supplies.

+ Processes purchase requests for additional office supplies as needed.

+ Active approval management support – including but not limited to Coupa, IT, Workday, Travel.

+ Assist with e-mail gating and prioritization.

+ Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge.

+ Assist with on-boarding of new hires in the GSM Business Unit; submit service tickets and follow up on equipment delivery.

+ Other duties as assigned.

Skills and experience that will lead to success

+ 5+ years of experience as an Administrative Assistant, Clerical Associate, Receptionist or related position providing Corporate Administrative Support

+ High School Diploma, GED or equivalent years of related experience

+ Proficiency with Microsoft Office.

+ High energy, positive attitude, willingness to go the extra mile to ensure success.

+ Easily embraces change, flexible, adapts well to changing priorities.

+ Poise, confidence, and maturity to engage with all levels of management across the firm.

+ Highly organized with ability to prioritize and work on multiple projects at one time.

+ Able to prioritize daily workload, be proactive, flexible and respond to requests promptly.

+ Attentive to details and possess strong follow-up skills.

+ Excellent writing and communication skills.

+ Self-directed and able to anticipate team needs.

+ Excellent communication skills, written and oral.

+ Able to excel in a fast paced, detail-oriented environment.

How we support our colleagues

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.

We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at [email protected] or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

The salary range for this position (intended for U.S. applicants) is $63,000 to $83,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.

#LI-AR1

#LI-On-Site

2572470

Executive Assistant – Chicago, IL

Are you an experienced Administrative Assistant?

Are you ready to take the next step in your career?

Join Aon’s growing team in Chicago as an Executive Assistant!

This role is based in our Chicago, IL offices.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

The Executive Assistant (EA) provides administrative support to the Executive Managing Director of Reinsurance and their team. Support ranges from clerical and logistical matters to document production and the effective use of office e applications in our Chicago office.

The EA responds promptly, thoughtfully, and effectively to changing work environments, changing priorities, and new situations. Additionally, the EA possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment. The EA is integral to the efficient workflow within the office environment.

+ Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.

+ Schedules and coordinates meetings, conference calls, and other events. Informs attendees of function dates and times, reserves meeting space, and provides hospitality services as needed in these meetings.

+ Maintains and manages calendars; including heavy coordination of travel arrangements and itineraries.

+ Book international/domestic travel and submit expenses for the local leadership team.

+ Makes copies of correspondence and other printed matter.

+ Ensures adequate office supplies.

+ Processes purchase requests for additional office supplies as needed.

+ Active approval management support – including but not limited to Coupa, IT, Workday, Travel.

+ Assist with e-mail gating and prioritization.

+ Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge.

+ Assist with on-boarding of new hires in the GSM Business Unit; submit service tickets and follow up on equipment delivery.

+ Other duties as assigned.

Skills and experience that will lead to success

+ 5+ years of experience as an Administrative Assistant, Clerical Associate, Receptionist or related position providing Corporate Administrative Support

+ High School Diploma, GED or equivalent years of related experience

+ Proficiency with Microsoft Office.

+ High energy, positive attitude, willingness to go the extra mile to ensure success.

+ Easily embraces change, flexible, adapts well to changing priorities.

+ Poise, confidence, and maturity to engage with all levels of management across the firm.

+ Highly organized with ability to prioritize and work on multiple projects at one time.

+ Able to prioritize daily workload, be proactive, flexible and respond to requests promptly.

+ Attentive to details and possess strong follow-up skills.

+ Excellent writing and communication skills.

+ Self-directed and able to anticipate team needs.

+ Excellent communication skills, written and oral.

+ Able to excel in a fast paced, detail-oriented environment.

How we support our colleagues

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.

We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at [email protected] or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

The salary range for this position (intended for U.S. applicants) is $63,000 to $83,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.

#LI-AR1

#LI-On-Site