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Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Vice Pres For Research

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Division of Research supports one of the largest research universities in the United States and is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world. To learn more, visit https://vpr.tamu.edu/.

What We Want

We are seeking a highly organized and adaptable Administrative Coordinator II to provide critical support to the Office of the Vice President for Research and related initiatives. The ideal candidate will demonstrate strong administrative experience, exceptional communication skills, and the ability to exercise sound judgment on matters of significance. In addition to a bachelor’s degree (or equivalent experience) and at least three years in office administration, preferred qualifications include event coordination expertise, outstanding customer service, and proficiency in calendar management. Success in this role requires advanced knowledge of office software, the ability to multitask in a fast-paced environment, and a professional, collaborative approach when engaging with stakeholders. If you are detail-oriented, resourceful, and eager to contribute to advancing research at Texas A&M, we want you on our team.

What You Need To Know

Compensation will be commensurate to the selected hire’s experience.

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

+ Bachelor's degree or equivalent combination of education and experience.

+ Three years of experience in office administration.

Required Knowledge, Skills, and Abilities

+ Knowledge of word processing, spreadsheet, database, and presentation applications.

+ Ability to multitask and work cooperatively with others.

+ Ability to effectively communicate both orally and in writing.

+ Ability to positively and professionally interact with clients and staff.

+ Excellent communication and presentation skills.

+ Strong interpersonal and organizational skills.

+ Ability to orally comprehend and express information and use inductive and deductive reasoning.

+ Ability to positively and professionally interact with clients and staff, groups of various sizes.

Preferred Qualifications

+ Event management or support experience.

+ Customer service experience.

+ Calendar management.

Responsibilities

+ Administrative Support Coordination- Provides administrative support to the Office of the Vice President of Research (OVPR). Provides front-office reception services, greeting visitors and guests, manages phone calls to the OVPR main line. Coordinates and monitors OVPR guest parking spots. Provides back-up support as needed for the Senior Administrative Coordinator/Executive Assistant to include VPR calendar support, document processing, travel arrangements and other projects as assigned.

+ CPI Support Coordination- Provides administrative support to Council of Principal Investigators (CPI) Coordinator. Includes communications with this community, meeting coordination, monthly newsletter coordination, updating/maintaining CPI website, monthly meeting summaries, and back-up to CPI Coordinator in facilitating in-person or Zoom meetings as required.

+ Events Coordination- Under direction, provides event support to meetings, workshops, and office or division events.

+ Research Infrastructure Administrative Support- Limited administrative support to Research Infrastructure team, which includes contract administration, billing, email activity, communications with Research Infrastructure AVPR and Research Infrastructure Manager.

+ Processing of Supply Orders/Misc. Facilities- As directed, processes work orders, supply orders, handles billing orders. Maintains records. Performs other duties as assigned.

Other Requirements and Factors

+ This position is security sensitive.

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

+ Automatically enrollment in the Teacher Retirement System of Texas

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.