• Office Coordinator - Dispatch & Invoicing

    Robert Half Office Team (San Jose, CA)


    Description

    Job Title: Office Coordinator – Dispatch & Invoicing

    Overview:

    We’re seeking an organized and proactive Office Coordinator to support daily operations in a busy plumbing and HVAC office. This position combines administrative support with dispatching technicians and managing invoicing processes. The right candidate will be detail-oriented, comfortable with multitasking, and committed to providing excellent customer service in a fast-paced environment.

    Key Responsibilities:

    • Coordinate office operations, including phone and email correspondence, greeting clients, and maintaining records

    • Dispatch plumbing/HVAC technicians for service calls, ensuring efficient scheduling

    • Prepare, review, and send invoices; follow up on outstanding payments

    • Assist with data entry and maintain accurate job logs and client information

    • Respond to customer inquiries about appointments, service status, and billing

    • Support inventory tracking for parts and supplies

    • Collaborate with management to streamline office workflows

    Requirements

    Qualifications:

    • Previous experience in office administration, dispatching, or invoicing (experience in the trades or service industry is a plus)

    • Strong organizational and multitasking skills

    • Excellent communication and customer service abilities

    • Proficiency in Microsoft Office and scheduling/invoicing software (industry-specific experience a plus)

    • High attention to detail, reliability, and ability to work independently

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .