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Mechanical Maintenance Planner/Coordinator II - CPPW

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Mechanical Maintenance Planner/Coordinator II - CPPW

Salary

$85,217.60 - $121,617.60 Annually

Location

5001 N Columbia Blvd., OR

Job Type

Regular

Job Number

2026-00004

Bureau

Bureau of Environmental Services

Opening Date

01/05/2026

Closing Date

1/19/2026 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full-Time

Work Schedule: Mon-Fri. 7 am - 3:30 pm

Work Location : 5001 N COLUMBIA BLVD, PORTLAND OR 97203

Benefits : Please check our benefits tab for an overview of benefits for this position

Union Representation: City of Portland Professional Workers (CPPW). To view labor agreements, current and future, please click here (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) .

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and answer supplemental questions.

The City of Portland Bureau of Environmental Services (BES) is seeking a Mechanical Maintenance Planner/Coordinator II. The City of Portland values diversity, excellence, and serving our community. The position works in the Bureau’s Operations & Maintenance Group (O&MG) Maintenance Reliability and Asset Management Program and supports the Mechanical programs through asset management practices, including asset creation, maintenance management strategy creation and optimization, as well as Capital Improvement Program (CIP) Projects.

The Coordinator II is responsible for the efficient execution of maintenance, installation and repair work processes to ensure that assets are properly accounted for and maintained to provide effective wastewater treatment to protect public health, water quality and the environment. The position utilizes a computerized maintenance management system (CMMS) in planning and scheduling the activities and work orders for the Bureau of Environmental Services O&MG’s Mechanical Maintenance Program.

What you’ll get to do:

+ Develop and Document Maintenance Procedures: Establish preventive, predictive, and reactive maintenance procedures for mechanical assets based on equipment manufacturer guidelines, ensuring the desired service levels are met.

+ Asset Management in CMMS: Create and maintain accurate records for new project installations, decommissioned assets, or previously unlisted assets in the Computerized Maintenance Management System (CMMS).

+ Coordinate Rehabilitation, Replacement & Modifications (RR&M): Plan and oversee RR&M projects, managing both in-house labor and external contractors to ensure timely completion and milestone achievement.

+ Evaluate and Improve Maintenance Strategies: Regularly assess and review existing maintenance programs for assets. Identify areas for improvement, propose solutions to enhance efficiency, mitigate risks, and present findings to technical stakeholders.

+ Expert Stakeholder for CIP Projects: Act as the key technical stakeholder for Capital Improvement Projects (CIP) when project content is focus on treatment plant and pump station assets, providing expertise to the engineering team.

+ Field Troubleshooting and Diagnostics: Foster and engage in troubleshooting activities in the field with the mechanical assets leading to root cause analysis of failures and continuous improvement of the mechanical asset systems.

+ Vendor Collaboration and Risk Mitigation: Conduct site visits and collaborate with external vendors to develop strategies that extend the useful life of assets through effective risk mitigation. This can include condition assessment and performance testing of the mechanical assets that meets applicable code standards.

+ Call-Out Coordinator: Serve as the Call-Out Coordinator on a rotating basis, responding to after-hours calls approximately 3-4 weeks per year.

An ideal candidate will demonstrate through direct or transferable experience:

+ Asset Management & Condition Assessment: Experience in managing and assessing the condition of industrial mechanical assets. Experience applying reliability-centered operations and maintenance practices in an industrial setting.

+ CMMS Expertise: Proficiency in using a Computerized Maintenance Management System (CMMS) for asset tracking and maintenance management.

+ Technical Knowledge: Strong technical knowledge of industrial mechanical systems, including their operation and maintenance.

+ Planning & Organization: Excellent skills in planning, organizing, and prioritizing work to meet deadlines and operational goals.

+ Independent & Teamwork: Ability to work autonomously and collaborate effectively as part of a team.

+ Communication Skills: Strong written and verbal communication skills, especially in conveying technical and mechanical concepts to both technical and non-technical audiences.

About the Bureau of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES). Together, we are re-imagining the work we do to ensure it aligns with Our Values:

+ We implement equity in our workplace, business practices, and service delivery.

+ We value our customers and partners.

+ We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.

+ We encourage leadership among our employees in our City and community.

+ We support a diverse, collaborative, healthy, and engaged workforce.

+ We urge respectful communication and transparency.

+ We advance innovative, sustainable, and resilient solutions.

At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities, and who desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.

To learn more about the work we do at BES, click on the link: About Environmental Services | Portland.gov (https://www.portland.gov/bes/about)

Our BES 10-Year Strategic Plan can be found here: download (portland.gov) (https://www.portland.gov/bes/documents/bes-strategic-plan-2018-2027/download)

Questions?:

Terrol Johnson

Senior Recruiter

[email protected]

To Qualify

Applicants must describe in their supplemental question responses and résumé how their education, training, work experience, and/or lived experience meet each of the following minimum qualifications:

+ Experience in using Microsoft Office and centralized maintenance management systems for asset tracking and work order scheduling.

+ Ability to understand and interpret design and construction documents, such as specifications, mechanical drawings, process and instrument drawings (P&IDs), and design plans.

+ Experience in asset management and reliability-centered operations and maintenance.

+ Ability to coordinate work assignments and to build and maintain professional relationships across various staff members, departments, divisions, bureaus, or agencies.

+ Experience preparing clear, concise records, reports, and other written materials.

The Recruitment Process

STEP 1: Apply online between January 5, 2026, and January 19, 2026

Required Application Materials:

+ Resume

+ Answers to Supplemental Questions

Optional Application Materials:

+ Veteran’s Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date.

+ Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments.

+ To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.

Application Tips:

+ Your answers to the Supplemental Questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflect your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

+ Your résumé should support the details described in your answers to the supplemental questions..

+ Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) , your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.

+ Do not attach any additional documents.

+ Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

Step 2: Minimum Qualification Evaluation: Week of January 19, 2026

+ An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their answers to supplemental questions and resume, weighted 100%.

+ Your answers to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.

+ Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: January 26, 2026

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

+ Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 4: Selection (Interview): TBD

+ Hiring bureau will review and select candidates for an interview.

+ Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD

Step 6: Start Date:

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes (https://www.portland.gov/bhr/events) once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for considering joining the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.

A lack of a complete and thorough response to each of the supplemental questions in the space provided may result in disqualification from the examination. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your resume.

Have you read and understood the information listed above?

+ Yes

+ No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland sometimes gets requests for public records. Please choose the response that best fits your preference:

(Your choice will not affect your application process.)

+ I want my application to stay private. I understand that the City of Portland will keep my information confidential unless required to share it by law.

+ I allow my application to be shared. I understand that by choosing this option, my information is no longer private.

04

Do you have experience in using Microsoft Office and centralized maintenance management systems for asset tracking and work order scheduling?

+ Yes

+ No

05

Provide a detailed example(s) of your experience in using Microsoft Office and centralized maintenance management systems for asset tracking and work order scheduling.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ The impact and/or results of your experience.

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

06

Do you have the ability to understand and interpret design and construction documents, such as specifications, mechanical drawings, process and instrument drawings (P&IDs), and design plans?

+ Yes

+ No

07

Provide a detailed example(s) of your ability to understand and interpret design and construction documents, such as specifications, mechanical drawings, process and instrument drawings (P&IDs), and design plans.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ The impact and/or results of your experience.

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

08

Do you have experience in asset management and reliability-centered operations and maintenance?

+ Yes

+ No

09

Provide a detailed example(s) of your experience in asset management and reliability-centered operations and maintenance.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ The impact and/or results of your experience.

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

10

Do you have the ability to coordinate work assignments and to build and maintain professional relationships across various staff members, departments, divisions, bureaus, or agencies?

+ Yes

+ No

11

Provide a detailed example(s) of your ability to coordinate work assignments and to build and maintain professional relationships across various staff members, departments, divisions, bureaus, or agencies.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ The impact and/or results of your experience.

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

12

Do you have experience preparing clear, concise records, reports, and other written materials?

+ Yes

+ No

13

Provide a detailed example(s) of your experience preparing clear, concise records, reports, and other written materials.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ The impact and/or results of your experience.

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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