• Exec Admin

    System One (Mclean, VA)


    Exec Admin

     

    Direct Hire Onsite

     

    We are looking for a reliable, full-time Executive Administrator who will undertake a variety of day-to-day administrative tasks to directly support our executive team. The goal of this position is to assist the company President to ensure smooth business operations and contribute in driving our company’s sustainable growth.

     

    The ideal candidate will have excellent grammar, spelling, and communication skills as well as highly competent in multi-tasking, prioritizing work and following through with little supervision. Strong computer skills are a MUST. With this position, there will be an opportunity to take on more responsibilities and duties within time. The candidate will be self-motivated and trustworthy.

    Responsibilities

    + Database entry and updating HUBSPOT and Microsoft Excel

    + Compose, edit, and send written correspondences for the President

    + Schedule & confirm appointments with Outlook calendar, TEAMS, Zoom and conference calling system, etc.

    + Assist in marketing, promotions, and business development initiatives under the direction of executive team

    + Maintain inventory of office supplies, business cards, company shirts, advertising materials

    + Order company gifts

    + Provide industry and client research as requested

    + Other administrative tasks

    Skills & Knowledge

    + 5 years of proven comparable executive assistance experience

    + Excellent knowledge of MS Office (Excel and Word),

    + Experience in proofreading and writing communications

    + Experience scheduling and calendar management

    + Excellent knowledge of Hubspot.

    + Excellent spelling and grammar a MUST

    + Outstanding communication and interpersonal abilities

    + Self-motivated, follow through and initiative to work without supervision

    + Confidence and ability to address superiors, co-workers, and customers to obtain more information and knowledge

    + Critical thinking and problem-solving skills

    + Can follow directions and instructions and infer for the future

    + Can learn new tasks and processes with minimal training

    + Ability to prioritize tasks and meet expected deadlines

    #LI-KA1

    #DI-KS1

    #M2

    Ref: #851-Rockville-S1

     

    System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

     

    System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.