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JOB SUMMARY

General Office and Admin - This family allocate physical resources and implement the policies while they store and

pass on information to those who need it to contribute to the bank's business.

Provides support across various functional areas of the human resources department, including but not limited to, operational oversight, employment lifecycle processes, personnel records, recruitment, and insurance benefits. The specialist is dedicated to ensuring that department operations are conducted smoothly and align with the highest standards of company policy and legal compliance. Working under direct supervision, the Specialist is crucial in preserving the efficacy of departmental procedures and systems.

ESSENTIAL JOB FUNCTIONS

+ Centralize budget creation, forecast and monitoring to identify variances.

+ Oversee and utilize systems including OnBase, ADP, Talent Center, Xapiens, Vacancy Management System, and additional platforms as adopted, ensuring streamlined department operations and peak performance across all systems.

+ Generate and analyze ADP reports, ensuring accurate processing and data management.

+ Maintain and produce department reports for Corporate and Regional personnel, ensuring they reflect current operations and strategic goals.

+ Collect, review, and submit corporate credit card expenses reports in a timely manner.

+ Coordinate internal audit activities and assist with internal monthly SOX reviews to uphold operational integrity.

+ Update and maintain vendor management information, while also meeting annual documentation requirements and addressing any ad-hoc needs.

+ Support the revision of department procedures and policies.

+ Ensure compliance with Federal and State Labor Laws and internal policies detailed in the Employee Manual.

+ Assist HR Manager and Team as needed. Support Training Initiatives -Execute the Employee Volunteering Program.

+ Support and Execute the Employee Engagement Activities.

+ Oversee mandatory absences processes and ensure compliance, reporting and monitoring.

+ Support recruitment efforts in alignment with departmental needs and objectives.

+ Verify all documents for eligibility and legal compliance, such as I-9 forms, E-Verify, OFAC.

+ Prepare monthly payments of insurance premiums on time to avoid risk of cancellation

+ Conducts reconciliation and compares monthly billing charge with the employees’ monthly contributions to prevent discrepancies.

+ Enroll and update any insurance information or records through the insurance carrier website.

+ Calculation of final insurance contribution of the terminated employees.

+ Reconciliation of insurance GL accounts monthly. Able to allocate any difference.

+ Report terminated employees to the insurance broker for COBRA purpose.

+ Assist in the preparation of new hire insurance packages.

+ Coordinate and execute employee-related activities and events.

+ Manage uniform distribution and inventory management to ensure availability and proper allocation. -Covers reception area according to the schedule.

+ Provide cross-functional support within the department as needed

REQUIREMENTS

+ AA Degree - 2 years equivalent in HR

FUNCTIONAL COMPETENCIES

+ Good communication skills is required for this position

+ Good mathematical, writing, computer and communication skills

+ Attention to details

+ Ability to use office equipment, such as computer terminal, calculator, copier, fax machine

+ Able to handle stress

Certificate in Payroll - Preferred

CATEGORY CRITERIA FOR CUSTOMER SERVICE / GENERAL SUPPORT

+ Customer Focus Anticipate and provide service excellence to both internal and external customers.

+ Building Strong relations Establish, sustain, and foster both internal and professional contacts to build, enhance and connect to FirstBank services.

+ Communication Deliver clear, effective communication and take responsibility for understanding others.

+ Business Acumen Understand how the organization works, including, current and future policies, practices, and trends.

+ Problem Analysis & Solution Identify problems and conduct appropriate analysis involving others to search for the best solution.

+ Ownership Take initiative and assume personal accountability for goals, outcomes, and deadlines.

+ Vision & Values Understand the organization’s vision and uphold the values in everyday work and actions. At higher levels take long-term view and share with others the vision and the organization path ahead.

+ Collaboration & Teamwork Provide direction and leadership to help teams achieve goals and operate cooperatively.

+ Development (Personal & Others) Demonstrate curiosity for learning and perform activities to make the most of their skills and boost potential in self and others.

+ Change & Innovation Create a view of change as an opportunity and inspire others. Look for new ways to experiment with new ideas and approaches.

+ Empowering & Motivating Others The ability to create a positive environment and enable others to have ownership of their jobs and responsibilities.

+ Managing Performance At leadersh ip levels set clear goals and expectations for excellence performance.

Supervision

+ No Supervision

INDEPENDENT JUDGEMENT

+ The impact of errors of this position could impact the credibility and confidence of the employees and could have a considerable moral and legal impact on the Bank.

EQUAL EMPLOYMENT OPPORTUNITTY EMPLOYER