• Bid Coordinator/Executive Assistant

    Ultimate LLC (Hunt Valley, MD)


    _Bid Coordinator / Executive Assistant_

    **Location:** Cockeysville, MD

    **Employment Type:** Full-Time

    **Salary Range:** $50,000 – $55,000 annually

    **Reports To:** Vice President

     

    About the Role

     

    We are seeking a highly organized and detail-oriented professional to join our team as a **Bid Coordinator / Executive Assistant** . This hybrid position combines the precision and analytical skills needed for managing bids with the administrative expertise required to support executive operations. You will work closely with and report directly to the Vice President, playing a key role in both project coordination and executive support.

    Key Responsibilities

    Bid Coordinator Duties

    + Organize and manage bid submissions on bid days, ensuring accuracy and timeliness.

    + Maintain and manage bid-related documentation and records.

    + Analyze bid data and assist in preparing competitive proposals.

    + Collaborate with internal teams and subcontractors to gather necessary information.

    + Utilize knowledge of **MEP trades** (Mechanical, Electrical, Plumbing) to support bid preparation.

    Executive Assistant Duties

    + Assist with company and employee insurance administration.

    + Support 401(k) plan management and related employee benefits.

    + Prepare and maintain reports, spreadsheets, and presentations using **Microsoft Office Suite** .

    + Provide general administrative support to executives, including scheduling and correspondence.

    + Serve as a personable and professional point of contact for internal and external stakeholders.

    Qualifications

    + Previous experience in bid coordination or a similar role; familiarity with MEP trades preferred.

    + Strong organizational and time-management skills with attention to detail.

    + Proficiency in **Microsoft Office (Word, Excel, PowerPoint, Outlook)** .

    + Ability to handle confidential information with discretion.

    + Excellent communication and interpersonal skills.

    + Experience with insurance and retirement plan administration is a plus.

     

    Why Join Us?

     

    + Competitive salary range of $50,000 – $55,000.

    + Opportunity to work in a dynamic environment where your contributions make a direct impact.

    + Comprehensive benefits package and professional growth opportunities.