"Alerted.org

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Legal & Compliance

Job Sub** **Function:

Legal Support Services

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Lead Assistant, Legal Support to support our Global Innovative Medicine Business Development & Global External Innovation Legal team in New Brunswick, NJ.

The foundation of the Lead Assistant, Legal Support role is to administratively support Johnson & Johnson’s Global Innovative Medicine Business Development & Global External Innovation Legal Group. We are looking for someone who is passionate, energetic, and agile and who acts professionally while demonstrating a clear communication style. The selected candidate will anticipate the needs of the team they support, help them stay focused, resolve issues before they arise, and go the extra mile as needed. A successful person in this position will also partner with other leaders and their administration staff within the Global Legal Organization on various projects. This person must have solid organizational skills, be able to work successfully in a matrixed environment, and handle various duties with appropriate prioritization and an ability to problem solve and learn new skills effectively.

Key Responsibilities:

+ Responsible for calendar management and coordinating schedules

+ Coordinate complex schedules and travel arrangements

+ Coordinate conference room scheduling and catering for larger meetings as needed

+ Submit and reconcile expense reports in Concur

+ Manage confidential business documentation: emails, correspondence, files, and documents with the highest level of professionalism

+ Assist in the preparation of high caliber presentation materials

+ Manage special projects and ad-hoc requests as needed

+ Be the face of the team when hosting team meetings or visitors while they are onsite

+ Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff

+ Provide backup for other Administrative Assistants and/or Global Legal Organization team members as needed

Required Qualifications:

+ A High School diploma or equivalent

+ A minimum of 5 years as an assistant supporting executives, their direct reports, and their teams

+ Proficiency in MS Office Suite: Outlook, Excel, Word, PowerPoint, and Teams

+ Proficiency in J&J Systems/Portals: Concur, AMEX Travel, Summit, AskGS, and IRIS

+ Global calendaring experience in a complex matrixed environment understanding time zone impacts to meetings and travel schedules

+ Strong verbal, written communication, interpersonal skills, and attention to detail

+ Excellent analytical, problem-solving, organizational and prioritization skills

+ Self-motivated and must possess the ability to work independently with minimal supervision

+ Flexibility to adjust to changing business environments to ensure an organized experience to internal and external teams

+ Proven ability to build and support strong, positive relationships with internal and external business partners

+ Display business and emotional intelligence

+ Demonstrate accountability for role responsibilities and actions

+ Maintain the highest standards of integrity

Preferred Qualifications:

+ A Bachelor’s degree

+ Project Management experience

+ MS Project

+ MS Forms

+ MS Visio

+ MS Copilot

+ Excel Pivot Tables

+ OneNote

+ SharePoint

+ Home content management

+ eMarketplace experience

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers .Internal employees contact AskGS to be directed to your accommodation resource.

\#LI-Hybrid

Required Skills:

Preferred Skills:

Analytical Reasoning, Commercial Laws, Communication, Compliance Management, Cross-Functional Collaboration, Data Reporting, Detail-Oriented, Execution Focus, Legal Documents Preparation, Legal Research, Legal Services, Legal Support, Office Administration, Problem Solving, Researching, Service Excellence, Teamwork, Technical Writing

The anticipated base pay range for this position is :

$63,000.00 - $101,430.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits