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Executive Assistant to the Dean

Salary

$22.75 - $24.00 Hourly

Location

College of Saint Benedict/Saint John's University - St. Joseph, MN

Job Type

Non-Exempt, Support Staff, Full Time

Job Number

02144

Department

School of Theology - SJU

Opening Date

01/05/2026

+ Description

+ Benefits

Position Summary

The School of Theology and Seminary at Saint John’s University invites applications for a full-time (1.0 FTE), benefit-eligible position of Executive Assistant to the Dean.

Why Join Us?

The College of Saint Benedict and Saint John’s University offer a competitive and comprehensive benefits package for full-time employees, including:

+ Health, Dental, and Vision Insurance

+ 18 Paid Holidays Annually

+ Generous Vacation and Sick Leave

+ Life and Long-Term Disability Insurance

+ Tuition Remission for Eligible Dependents

+ Employer Contributions to a Retirement Plan

+ Employee Assistance Programwith access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To learn more about our benefits, visit mycsbsju.edu/jobs.

Under the supervision of the Dean of the School of Theology and Seminary (SOT/Sem), this position is part of a team that supports the administrative life of the school, ensuring effective scheduling and flow of communication in and out of the dean's office. The position coordinates with the directors of Admissions, Development, Formation, Grants, and Student Services to ensure strong communication across departments and maintain regular meeting cadences. The Executive Assistant also provides general support to faculty and staff through management of the department office and supervision of student employees. In addition, the position coordinates meetings of the SOT/Sem Board of Regents, maintains institutional data for the school, and oversees logistics for SOT/Sem public events. This person is often a first point of contact for SOT/Sem constituents and serves as a vital ambassador for the school.

Institutional Inclusion Visioning Statement

The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visitCSBSJU (http://www.csbsju.edu/about) .

The posted wage represents CSB and SJU's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon several factors, including the candidate's experience, qualifications, and skills, and may fall outside of the range indicated.

Responsibilities

Communication

+ Coordinate timely and accurate dissemination of information from the School of Theology and Seminary (SOT/Sem) to internal and external stakeholders, including producing the monthly newsletter.

+ Serve as primary liaison for communicating school events and activities to relevant departments within Saint John’s University.

+ Maintain and update the SOT/Sem master calendar to ensure accurate scheduling of events and activities.

+ Draft, edit, and manage correspondence on behalf of the Dean’s Office, including email communications.

+ Maintain and update distribution lists for students, faculty, staff, and affiliated departments.

Administrative Coordination

+ Manage and schedules the Dean’s calendar

+ Organize recurring internal and external meetings, including preparing and distributing agendas, minutes, and supporting materials.

+ Provide administrative support to the Dean by assisting with updates to departmental job descriptions and organizational charts as requested, and maintain accurate records of departmental policies

+ Support faculty and staff in assessment processes by collecting, organizing, and preparing materials for annual reviews, reports, and accreditation self-studies.

Office Management

+ Recruit, hire, train, schedule, and supervise student employees to ensure effective office support.

+ Oversee procurement and inventory of office supplies and equipment for all departments.

+ Coordinate expense reporting and reimbursement processes for faculty, staff, and guests.

+ Arrange travel, lodging, and event logistics for visiting guests, job candidates, and conferences sponsored by the SOT/Sem.

+ Maintain organized office records and filing systems in compliance with institutional policies.

Board of Regents

+ Schedule and coordinate meetings for the Board of Regents and its committees.

+ Prepare and assemble meeting materials; ensure timely distribution to board members.

+ Maintain and archive official board records, agendas, and minutes.

+ Provide logistical and administrative support for board activities, ensuring smooth operations and compliance with governance standards.

Special Events and Hospitality

+ Provide professional hospitality for guests of the school and the Dean’s Office.

+ Assist in planning and executing special events, conferences, and activities as needed.

Other duties as assigned.

Qualifications

+ Post-secondary education or 2 or more years of related administrative experience.

+ Training or coursework in theological studies preferred.

+ Background working in a church or ministry related organization preferred.

+ Proficiency with office technology and scheduling tools (e.g., Microsoft Office Suite, calendar management systems).

+ Strong organizational skills with attention to detail and accuracy.

+ Excellent written, oral, and interpersonal communication skills.

+ Proven ability to manage multiple priorities and meet deadlines.

+ Ability to coordinate communication among diverse stakeholders.

+ Capacity to incorporate feedback into projects and responsibilities.

+ Ability to maintain strict confidentiality and professional standards.

+ Commitment to the mission and vision of the SOT/Sem

Physical requirements:

+ Requires working at a computer for extended periods, including typing, reading from a screen, and using various software programs essential for the role.

+ Occasionally required to lift or move items up to 10 pounds.

Travel requirements:

+ Occasional travel between the campuses of the College of Saint Benedict and Saint John’s University.

To Apply

Applications are accepted online by clicking on "Apply." Candidates are asked to complete the application form and submit a cover letter and resume.

If you require an accommodation to participate in the SJU hiring process, please contact Human Resources at (320) 363-5500 [email protected] (https://www.schooljobs.com/careers/csbsju/jobs/3500507/[email protected]) .

It is the policy of SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. Saint John's University also utilizes E-Verify as part of its onboarding process to confirm work authorization.

The College of Saint Benedict and Saint John's University are Affirmative Action/Equal Opportunity Employers.

The College of Saint Benedict/Saint John's University (CSB/SJU) provides a comprehensive fringe benefit program. This brochure provides a summary of the current benefits offered at the College of Saint Benedict and Saint John's University.

HEALTH INSURANCE

Employees are eligible for coverage in the health insurance plan on the first of the month following date of hire. If you elect medical coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

DENTAL INSURANCE

Employees are eligible for coverage in the dental insurance plan on the first of the month following date of hire. If you elect dental coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

LIFE INSURANCE

CSB/SJU provides a Basic Life and Accidental Death and Dismemberment (AD&D) policy to employees. This insurance is effective on the first of the month following date of hire. The amount of term insurance provided is based on your annual salary.

You may also purchase additional life insurance in increments of one, two, three, or four times your annual salary. There is also a dependent life insurance package available.

LONG-TERM DISABILITY

After one year of benefit eligible employment, CSB/SJU provides disability coverage in the event of an illness or injury that prevents you from working.

VACATION

Paid vacation is accrued based upon FTE and the number of years employed. Vacation is cumulative from year to year to a maximum of 240 hours.

Employees working 100% time receive the following:

Vacation days per year Years employed

16 days 1-10 years

20 days 11+ years

HOLIDAYS

Full-time employees receive 18 paid holidays a year.

FLEXIBLE SPENDING ACCOUNTS

HEALTH SAVINGS ACCOUNT

These plans allow employees to set aside part of their salary on a pre-tax basis to pay for IRS approved expenses.

VISION PLAN

This voluntary plan offers affordable vision coverage for routine eye exams, eyeglass lenses and frames, and contact lenses. Discounts on hearing exams and hearing aids are also included.

TUITION REMISSION

Tuition remission is an educational benefit provided by CSB/SJU. A full time employee and spouse (if applicable) are eligible for tuition free educational benefits the first full semester after six months of employment. Full time employees may enroll for one undergraduate course per term, which includes summer; up to a maximum of 2 courses per year.

There is also a tuition remission program for dependent children of full time employees. This program provides a financial resource to a son or daughter for meeting the tuition costs of undergraduate education. Eligibility begins the fall or spring semester following 2 years (24 months) of continuous full-time employment.There are also two consortia programs in which CSB/SJU participate where employees' children may apply for scholarships to attend other colleges/universities.

Tuition assistance is also available at Saint John's Preparatory School for the dependents of full-time employees.

PARENTAL LEAVE

A paid leave (up to 15 days) will be granted to eligible employees upon the birth or adoption of a child, pro-rated based on FTE. New employees are eligible for this benefit after twelve months of employment.

SICK LEAVE

Full-time employees earn up to 9 days of sick leave per year, pro-rated based on FTE.

Sick leave is cumulative from year to year up to a maximum of 720 hours (90 days). Employees may also use accumulated personal sick leave to care for ill family members.

EMPLOYEE ASSISTANCE PROGRAM

The Employee Assistance Program (EAP) is a free counseling resource available to

all employees and immediate family members.

RETIREMENT

Defined Contribution Plan

CSB/SJU provides a retirement program for all qualified full time employees. The program is administered by Teachers Insurance and Annuity Association (TIAA).

Enrollment in the retirement plan will be effective the first day of the month following the date of hire unless the employee elects to opt-out.

The employee/employer contributions are as follows:

Year Employee Contribution CSB/SJU Contribution

1 3% 1%

2 3% 3%

3 3% 5%

4 3% 7%

5 3% 9%

Supplemental Tax Deferred Annuity Plan

In addition to the regular plan, a benefit eligible employee may voluntarily elect to contribute to this plan.

CONTACT INFORMATION

Saint John's University College of Saint Benedict

Human Resources Office Human Resources Office

Quadrangle 127 Schoenecker

Collegeville, MN 56321 St. Joseph, MN 56374

Phone (320) 363-5500 Phone (320) 363-5500

Fax (320) 363-6092 Fax (320) 363-6092

* Benefits subject to change annually Revised 11/22/24

Employer

College of Saint Benedict/Saint John's University, Order of Saint Benedict

Address

37 South College Ave

Saint Joseph, Minnesota, 56374

Phone

(320) 363-5500

Website

http://www.csbsju.edu/