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Title: Faculty Affairs Coordinator

Org Unit: Administration

Work Days: Monday-Friday

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $40.33 - $45.93

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

This role advises departments on the many policies of the WCM Academic Staff Handbook and its associated complex workflows, processes academic appointments from initiation to termination, and provides database and administrative management to the Office of Faculty Affairs. In addition, this role fully coordinates recommendations and requests for all manner of appointment actions including but not limited to leaves of absence, sabbatical, and reciprocal appointments with Columbia University. Further, the Coordinator performs information transactions in support of the organizational effectiveness of the office; manages multiple priorities at once and functions in a high-volume and tight deadline driven environment. Finally, this role plays an integral part in the facilitation of the business relationships of between Office of Faculty Affairs and Weill Cornell academic departments, as well as other functional business units.

Job Responsibilities

+ Working independently, or with supervisory guidance when needed, manages all actions regarding faculty and non-faculty academic appointments for assigned departments. Analyzes appointment documents and resolves any outstanding issues.

+ Keeps abreast of changes in appointment processes and policies. Interprets WCM policies and determines the appropriateness of submitted recommendations. Independently makes decisions on when to return recommendations for corrections.

+ Processes requests for evaluation of recommendations for senior faculty appointments and promotions for assigned departments. Responsible for document review of the CV, the recommendation and evaluation dossiers. Resolves any issues with dossiers.

+ Advises current or prospective faculty & non-faculty members, & academic departments, in the preparation of appropriate documents for appointment recommendations & evaluation of recommendations including guidance to faculty on WCM CV & academic pathways.

+ Facilitates the solicitation of letters from evaluators submitted on behalf of prospective senior faculty candidates; assesses appropriateness of evaluators, follows up as needed and tracks responses to ensure timely processing of evaluation requests.

+ In an advisory capacity, accurately answers routine and complex inquiries about academic appointment procedures and policies, in particular about the evaluation process. Refers difficult questions to senior OFA staff.

+ Manages and coordinates with the Dean’s office, academic staff, non-faculty and faculty leave of absence and sabbatical requests for assigned departments.

+ Manages and coordinates with the Dean’s office, recommendations for emeriti appointments, terminations, appointment extension requests and other appointment actions requiring Dean’s approval.

+ Reviews, records and maintains academic staff demographic, professional and appointment information.

+ Monitors progress of an appointment. Maintains appointment updates, extensions, or terminations as needed. Keeps abreast of changes in database design and functions.

+ Prepares all relevant correspondence pertaining to appointments; e.g., appointment confirmation letters, termination confirmation letters and manages the flow of such correspondence. As needed, prepares/maintains lists of faculty appointment information.

+ Facilitates the business relationships of the Office of Faculty Affairs with Weill Cornell academic departments and other functional business units such as Human Resources, Immigration, Office of the Secretary.

+ Routinely reviews pending work reports to track and manage workflow for optimal processing efficiency. Collaborates in faculty data analyses for both scheduled and non-scheduled reports for various outside agencies and college offices.

+ Coordinates and participates in site visits and audits. Ensures readiness and compliance. Addresses and resolves issues uncovered during visit/audit.

+ Participates in monthly in-service sessions for WCM departments.

+ Performs other related duties as assigned.

Education

+ Bachelor's Degree in related field

Experience

+ Approximately 3 years of related work experience

Knowledge, Skills and Abilities

+ Excellent communication skills (both verbal and written).

+ Strong interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".

+ Customer service oriented and ability to work in a team environment.

+ Demonstrated organizational skills and ability to pay close attention to detail.

+ Proficient in MS Office Suite (Excel, Word, PowerPoint, Access), database applications, and general computer use including email and internet programs.

+ Demonstrated critical thinking and analytical skills.

+ Ability to handle multiple simultaneous demands and prioritize work.

+ Ability to treat confidential information with utmost discretion.

+ Ability to exercise standards of professionalism , including appearance, presentation and demeanor.

Licenses and Certifications

Working Conditions/Physical Demands

+ Standard office work

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.