• Administrative Assistant I

    NY CREATES (Albany, NY)


     

    Job Description for Administrative Assistant I

    JOB SUMMARY

    The Administrative Assistant role is to support several NY Creates departments. The Administrative Assistant must be proactive, a problem solver, a team player and inspired to contribute to the NY Creates mission and vision objectives to ensure they are accomplished and that operations run efficiently.

     

    The Administrative Assistant is responsible for a broad range of administrative tasks directly supporting the organization. The responsibilities and professional level required for this position are essential to the success of daily operations. This role must maintain the utmost confidentiality and treat all interactions on a need-to-know basis.

    Job Responsibilities include but are not limited to:

    + Answering phones, calendar management, setting up teleconferences, formatting and manipulating text and data from various sources to produce and/or revise complex data, filing and general office support.

    + Coordinating business travel logistics (flights, trains, other public transportation, hotel rooms, registrations, etc.) including preparing travel approval forms and travel documents and travel expense reports.

    + This position will also serve on an administrative team that supports the main reception desk when coverage needs arise.

    + Responding to department requests, completing/distributing reports and other information assembled in the department, etc. Attend meetings - take minutes and capture action items.

    + Other reasonable duties assigned.

    Job Requirements:

    Minimum Requirements for Administrative Assistant I

     

    + A bachelor's degree in business, communications, or related field

    + Minimum two to three years of relevant experience.

    + Strong interpersonal skills, proficiency in Microsoft Word, Outlook, Excel, and PowerPoint,

    + Demonstrated ability to navigate very complex, sensitive interactions with tact and discretion, maintain confidentiality with savvy ability.

    + Demonstrated technical competence in areas including teleconferencing and AV equipment.

    + Ability to be assertive, exercise excellent judgment and decision-making skills.

    + Must be extremely organized and detail oriented, including management of multiple calendars.

    + Strong proficiency as it relates to time management, multitasking and prioritization of tasks.

    + Ability to work with high level executives, academia, government, and business officials.

    + Experience with providing administrative support to those in a remote setting (proficiency with CISCO Webex, Microsoft Teams and ZOOM.)

     

    This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

     

    Don't meet every requirement? At NY Creates we are dedicated to building a welcoming workplace. If you are excited about working for NY Creates but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit or a fit for another role at NY Creates.

     

    Benefits

     

    + Medical, Vision, and Dental

    + Competitive Pay and PTO

    + Flexible Heath Spending and Dependent Care Accounts

    + Basic / Optional Life Insurance

    + Post-Retirement Health Insurance

    + Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.

    + Optional employee contributed retirement account

    Salary Range: $22-$24/hour

    **Posted salary rates are determined upon experience and education

    Additional Information:

    NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.

     

    For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.

     

    Employment is with the Research Foundation for SUNY. The Research Foundation is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

     

    In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.