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Assistant Finance Director

Grade: 28

Salary Range: $73,548.80 ($35.36/hr) – $82,659.20 ($39.74/hr)

Department: Finance

Reports To: Danyelle George, Director of Finance

PURPOSE OF CLASSIFICATION

Under general direction, the Assistant Finance Director manages and supervises staff responsible for payroll, accounts payable, accounting, financial reporting, and audit coordination. This position assists the Finance Director in overseeing the financial operations of the County and ensures compliance with applicable laws, regulations, and accounting standards.

ESSENTIAL FUNCTIONS

The duties listed below are intended to describe the general nature and level of work being performed. This list is not exhaustive, and other duties may be assigned.

+ Establishes and maintains bookkeeping and internal control systems.

+ Oversees the maintenance and balancing of financial accounts and funds, including but not limited to Water, Landfill, 911, Fire, SPLOST, General Fund, and other County funds.

+ Prepares, reviews, and maintains a wide variety of accounting, fiscal, statistical, and financial reports, ensuring accuracy and completeness.

+ Compiles and tracks financial and statistical data; performs research, calculations, and report generation as required.

+ Manages and performs general accounting and bookkeeping functions, including posting financial data, balancing cash receipts, preparing bank deposits, reconciling bank statements, researching discrepancies, maintaining ledgers, and preparing financial reports.

+ Manages the receipt of County revenues from all sources and ensures proper distribution to appropriate funds and accounts.

+ Oversees and processes payroll functions, including calculating payroll, verifying payroll taxes, posting labor distribution, grouping checks for distribution, and preparing wage reconciliations for auditors.

+ Supervises and assists with accounts payable processing, including reviewing purchase orders, invoices, and related documentation for accuracy; performing calculations; and processing payments.

+ Generates computerized and/or manual checks; posts disbursements to appropriate accounts; prepares checks for distribution or mailing.

+ Manages grant funding, compliance, and reporting requirements.

+ Oversees and performs capital asset accounting.

+ Prepares routine correspondence, forms, reports, checks, and other documents using computerized systems.

+ Receives, reviews, responds to, forwards, and maintains various forms, correspondence, and documentation.

+ Communicates with vendors, departments, and other stakeholders to resolve discrepancies or issues.

+ Coordinates effective communication between the Finance Department, other County departments, external agencies, and the general public.

+ Answers telephone calls, provides information and assistance, relays messages, and directs calls as appropriate.

+ Responds to routine requests for information or assistance from staff, the public, and outside agencies.

ADDITIONAL FUNCTIONS

+ Assists with the preparation of the County’s annual budget.

+ Provides instruction, guidance, and enforcement of financial policies and procedures to staff.

+ Reviews and approves accounting transactions and reports, including journal entries, wire transfers, bank reconciliations, and grant reports.

+ Performs other related duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

+ Governmental accounting principles and practices, including GASB standards

+ Bookkeeping methods and terminology

+ Accounts receivable and accounts payable procedures

+ Financial reporting, audits, and internal controls

+ Standard office practices, procedures, equipment, and recordkeeping systems

+ Computer applications relevant to governmental finance

Skill in:

+ Performing standard accounting and bookkeeping functions

+ Supervising and training staff

+ Customer service and interpersonal relations

+ Operating standard office equipment and financial software

Ability to:

+ Understand and apply departmental policies, procedures, and regulations

+ Maintain accurate financial and accounting records

+ Organize work, set priorities, and manage multiple tasks

+ Work independently with minimal supervision

+ Maintain confidentiality of sensitive financial information

+ Work effectively under pressure and with frequent interruptions

+ Prepare clear, accurate, and timely financial reports

+ Communicate effectively both orally and in writing

+ Establish and maintain effective working relationships with employees, officials, vendors, other agencies, and the public

+ Perform required mathematical calculations and data entry with accuracy

+ Utilize accounting and enterprise resource planning (ERP) software systems

MINIMUM QUALIFICATIONS

+ Bachelor’s degree in Accounting, Finance, or a related field required

+ Five (5) years of experience in accounting or a related field, including at least three (3) years in governmental accounting, or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities

+ Experience with multiple accounting software systems preferred

+ Knowledge of or experience with Tyler Munis ERP software preferred

+ Local Government Finance Officer (LGFO) Level 1 and Level 2 certifications are a plus

MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements:

Must be able to operate standard automated office equipment, including a computer, printer, copier, facsimile machine, calculator, check signer, postage meter, and telephone. Physical demands are consistent with light work.

Data Comprehension:

Ability to compare, analyze, and evaluate financial data, reports, policies, and procedures.

Interpersonal Communication:

Ability to communicate financial information, assign tasks, provide guidance to staff, and interact effectively with the public.

Language Ability:

Ability to read and interpret financial documents, policies, and procedures; complete forms; and prepare written reports with proper grammar, punctuation, and spelling. Ability to speak clearly and confidently before others.

Intelligence & Aptitude:

Ability to learn and apply complex accounting principles, exercise independent judgment, and understand departmental operations and policies.

Numerical Aptitude:

Ability to perform mathematical calculations, including percentages, totals, and reconciliations.

Motor Skills & Dexterity:

Ability to coordinate hands and eyes when operating office equipment and handling documents.

Interpersonal Temperament:

Ability to work effectively with others and perform under minimal stress, including during emergencies.