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Description

Office Management & Operations (35%)

+ Serve as the primary point of contact for all Department programs, projects, and initiatives.

+ Coordinate and support public relations, outreach, and recruitment activities.

+ Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners.

+ Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination.

+ Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist.

+ Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates.

+ Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.).

+ Purchase office supplies, track inventory, and maintain records of Department assets.

+ Coordinate and manage Department mail distribution and electronic accounts.

Professional Development & Certificate Programs (20%)

+ Provide administrative and logistical support for professional development offerings and certificate programs.

+ Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts.

+ Respond to inquiries from prospective participants and partners.

+ Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation.

+ Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences.

Communications & Outreach (20%)

+ Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance.

+ Maintain and manage Department databases, interest forms, mailing lists, and contact records.

+ Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders.

Research, Assessment & Impact Data Support (10%)

+ Support research and evaluation processes related to Department initiatives and grants.

+ Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes.

+ Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities.

Requirements

Required Qualifications

+ High school diploma or equivalent required; bachelor’s degree or equivalent experience preferred.

+ Minimum of two (2) years of administrative experience, preferably in an academic or higher education environment.

+ Strong written and verbal communication skills, including experience preparing reports, correspondence, and executive-level materials.

+ Demonstrated ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment.

+ Highly developed organizational, customer service, and problem-solving skills.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with databases and enterprise systems; ability to learn new technologies quickly.

TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .