"Alerted.org

Description

The salary range for this position is $85,000- $87,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].

The new year is here! Let's kick it off right with higher paying role that prioritizes your work-life balance.

Job Description:

The Accounts Payable (AP) Analyst manages the company’s outgoing expenses and ensures all invoices are processed and paid accurately, timely, and in compliance with company policies. This role is accountable for end-to-end AP processing, vendor relations, monthly reconciliations, and issue resolution, partnering closely with Accounting, Operations, and cross-functional teams.

Primary Responsibilities:

• Invoice Intake & Verification - Receive, review, and validate invoices and employee expense reports for accuracy, proper coding, approvals, and supporting documentation.

• Payment Processing - Prepare and execute payments (ACH, wires, checks) per company policy and schedule and in compliance with the company’s internal controls.

• Vendor Management - Maintain vendor master data (W-9s/1099 designations, banking instructions); respond to vendor inquiries; track and reconcile outstanding credit memos.

• Month-End Close Support - Reconcile AP subledger to the general ledger; prepare AP accruals; confirm payable reports to ensure amounts paid were accurate; support schedules for audits.

• Compliance & Controls - Uphold AP policies/procedures; support 1099 year-end reporting; contribute to process improvements and automation initiatives.

• Treasury – Support treasury activities by managing bank account maintenance, preparing and submitting bank documentation, coordinating responses to KYC inquiries, and monitoring bank account fees.

• Cross-Functional Collaboration - Partner with Accounting, Procurement, and business teams to resolve issues, improve cycle times, and sustain vendor relationships.

• Perform other duties as assigned.

Requirements

Job Requirements:

• Education: Bachelor’s degree in Accounting or Finance preferred (not required).

• Experience: 2–4 years in Accounts Payable or a related accounting function with demonstrated ownership of AP processes. Treasury experience is a strong plus.

• Systems: Proficiency with ERP/AP automation tools; experience with Yardi Procure-to-Pay (Payscan) is a strong plus.

• Technical Skills: Solid Excel skills

• Professional Skills: Detail orientation, problem-solving, written/verbal communication, and the ability to work effectively in a fast-paced, deadline-driven environment.

Must have:

• Accuracy and Attention to Detail o Ability to process high volumes of invoices without errors.

o Strong focus on compliance with policies and proper coding.

• Analytical and Problem-Solving Skills o Skilled at reconciling discrepancies and identifying root causes.

o Comfortable investigating variances and proposing solutions.

• Organizational and Time Management o Prioritizes tasks effectively to meet payment cycles and month-end deadlines.

o Handles multiple vendors and invoices in a fast-paced environment.

• Technical Proficiency o Competence with ERP systems and AP automation tools.

o Solid Excel skills for reporting and reconciliations.

• Communication and Collaboration o Clear, professional communication with vendors and internal teams.

o Ability to explain issues and negotiate resolutions diplomatically.

• Integrity and Confidentiality o Maintains strict adherence to financial controls and confidentiality standards.

o Demonstrates ethical handling of sensitive financial data.

• Adaptability and Initiative o Responds well to changing priorities and process improvements.

o Takes ownership of tasks and seeks opportunities to streamline workflows.

To apply to this hybrid role please send your resume to [email protected].

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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