• Administrative Assistant

    Robert Half Office Team (Des Moines, IA)


    Description

    We are looking for a detail-oriented and personable Administrative Assistant to join our team in Des Moines, Iowa. This PART TIME contract position involves supporting daily office operations, providing exceptional client service, and ensuring smooth workflow coordination. The ideal candidate will thrive in a dynamic environment, adeptly handling both administrative tasks and client interactions.

    Responsibilities:

    • Welcome clients warmly, address their inquiries, and direct them to the appropriate team members.

    • Manage client appointments by maintaining awareness of daily schedules and coordinating effectively.

    • Assist clients with tax return pickups, guiding them through the signature process and sharing relevant payment or refund details.

    • Process credit card batches, prepare deposits, and record client payments in the billing system.

    • Organize incoming and outgoing mail, maintain postage supplies, and utilize mailing systems for letters and packages.

    • Prepare and distribute invoices for monthly and quarterly clients, collaborating with colleagues to resolve outstanding items.

     

    If you are looking for a part time opportunity to utilize your organizational and detail-oriented skills, please apply today! Call 515.706.4974 or apply through our Robert Half website.

    Requirements

    Requirements:

    • Proven experience in scheduling appointments and managing calendars.

    • Strong customer service skills with the ability to handle upset clients professionally.

    • Familiarity with receptionist duties, including greeting clients and answering inquiries.

    • Proficient in filing, scanning documents, and maintaining organized records.

    • Solid knowledge of Word and Excel for document preparation and data management.

    • Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.

    • Experience with payment processing and billing systems.

     

    If you are looking for a part time opportunity to utilize your organizational and detail-oriented skills, please apply today! Call 515.706.4974 or apply through our Robert Half website.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .