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Description

Overview - Real Estate Legal Assistant / Transaction Coordinator

This role supports one or more real estate attorneys in a fast-paced, high-volume practice. You’ll assist with preparing closing documents, managing transaction files, coordinating schedules, and serving as a key point of contact for clients and partners throughout the closing process.

This opportunity is well-suited for either an experienced real estate assistant or a detail-oriented administrative professional eager to learn real estate law and transaction processes. Training and support are provided, with increasing responsibility as confidence and proficiency grow.

Primary Responsibilities

Transaction Coordination & Document Preparation

+ Prepare, draft, and manage closing packets and related documentation

+ Review title commitments and closing instructions (with training and guidance as needed)

+ Collect, track, and organize required documents from clients, lenders, realtors, and third parties

+ Maintain accurate checklists, timelines, and transaction files across a high volume of active matters

Communication & Client Service

+ Act as a customer service ambassador for the firm, ensuring a professional and positive client experience

+ Serve as a point of contact for buyers, sellers, real estate agents, lenders, and title companies

+ Schedule closings and coordinate attorney calendars

+ Provide timely updates and respond to inquiries with clarity and professionalism

Administrative & Operational Support

+ Enter and update data in internal systems and closing platforms

+ Prepare correspondence, engagement letters, and file summaries

+ Scan, file, and maintain electronic and physical records

+ Assist with post-closing activities, including recording documents and distributing final closing packages

What Success Looks Like in This Role

+ Files are accurate, organized, and moving forward on schedule

+ Clients and agents feel informed and supported throughout the process

+ Attorneys can rely on you to anticipate needs and follow through

+ Over time, you grow in independence and confidence handling complex transactions

Connect with our team today by calling us at (563) 359-7535 to learn more and discuss your short- and long-term goals!

Requirements

Qualifications

+ Strong organizational skills with the ability (or demonstrated potential) to manage a high volume of work

+ Exceptional attention to detail and commitment to accuracy

+ Strong written and interpersonal communication skills

+ Ability to work independently while collaborating with attorneys and team members

+ Proficiency in Microsoft Office (Outlook, Word, Excel)

+ Ability to remain calm, professional, and customer-focused in a fast-paced environment

Prior experience in a law firm or real estate environment is beneficial but not required. Candidates with strong administrative, coordination, or customer service backgrounds will receive training.

Preferred Personal Attributes

+ Proactive problem-solver who anticipates next steps

+ Comfortable juggling multiple deadlines and shifting priorities

+ Thrives in a structured yet dynamic environment where no two days are the same

+ Eager to learn real estate law, processes, and terminology

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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