"Alerted.org

Description

We are looking for a dedicated Executive Assistant to join our team in San Francisco, California, within the Financial Services industry. In this Contract to permanent position, you will play a pivotal role in ensuring seamless office operations and providing high-level administrative support to the Managing Partner and the team. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

Responsibilities:

• Serve as the primary receptionist, handling incoming calls and overseeing general office needs.

• Manage calendars, coordinate schedules, prepare meeting materials, and arrange travel plans.

• Provide administrative support to the Managing Partner, including scheduling and expense reporting.

• Process expense reports using Expensify and maintain accurate records.

• Ensure the office is well-stocked with supplies, groceries, and handle mailing and shipping requirements.

• Organize and maintain conference rooms and common areas to uphold a detail-oriented environment.

• Collaborate with IT teams and external vendors, including HR and benefits providers, to address operational needs.

• Assist with Salesforce system maintenance and updates to support team operations.

• Coordinate the planning and execution of firm events, including annual investor meetings.

Requirements • Minimum of 2 years of experience in a similar role, providing administrative support.

• Outstanding interpersonal and communication skills, both written and verbal.

• Proven ability to manage diverse tasks and prioritize effectively in a fast-paced environment.

• Strong organizational abilities and exceptional time management skills.

• Keen attention to detail and accuracy in all responsibilities.

• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.

• Experience coordinating travel arrangements and managing executive calendars.

• Ability to work collaboratively with internal teams and external vendors. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .