"Alerted.org

Description We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this Contract to permanent role, you will play a key part in ensuring smooth office operations by effectively managing administrative tasks, supporting team members, and maintaining accurate records. This is an excellent opportunity for someone who thrives in a fast-paced environment and is eager to contribute their organizational and problem-solving skills.

Responsibilities:

• Manage day-to-day administrative tasks, including answering inbound calls and directing inquiries to the appropriate departments.

• Perform accurate data entry for invoices, orders, and billing processes.

• Handle receptionist duties such as greeting visitors and maintaining a well-organized front desk environment.

• Utilize QuickBooks to process financial transactions and generate reports as needed.

• Assist with cash handling, ensuring compliance with company policies.

• Coordinate and track order entries to ensure timely processing and delivery.

• Support team members with clerical tasks to enhance workflow efficiency.

• Maintain organized records and documentation for easy access and retrieval.

• Collaborate with various departments to address administrative needs and improve office functionality. Requirements • Proven experience as an administrative assistant or in a similar role.

• Proficiency in QuickBooks and other office software.

• Strong data entry skills with attention to detail and accuracy.

• Excellent communication skills, both written and verbal.

• Ability to multitask and manage time effectively in a fast-paced environment.

• Familiarity with billing, invoicing, and cash handling processes.

• Detail-oriented approach and ability to maintain confidentiality.

• High school diploma or equivalent; additional certifications are a plus. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .