• Administrative Assistant

    Robert Half Office Team (Philadelphia, PA)


    Description

    We are looking for an Administrative Assistant to provide essential support for a local organization located in the Greater Philadelphia Region. As an Administrative Assistant, in this long-term contract role, you will handle diverse administrative tasks, to ensure smooth daily operations and maintaining the accuracy and confidentiality of records. This is a great opportunity to contribute to an organization dedicated to serving the community.

    What you get to do every single day:

    • Scan and digitize documents to create electronic records for efficient storage and retrieval.

    • Organize and maintain departmental files, ensuring all records are properly labeled and accessible.

    • Perform accurate data entry to update and track essential information.

    • Collect and categorize various documents, including correspondence, receipts, and forms, for record-keeping purposes.

    • Ensure the confidentiality and security of sensitive information and records.

    • Monitor transactions, client records, and ownership documentation, ensuring proper organization.

    • Prepare well-crafted correspondence, reports, and other documents as needed.

    • Respond to inquiries and provide customer support via phone or email.

    • Utilize software tools such as Adobe Acrobat and Epic Software to perform administrative tasks.

    • Assist with additional duties as assigned to support departmental goals.

    Requirements

    Other requirements for the Administrative Assistant position include and are not limited to:

    • High School Diploma or equivalent, with formal post-secondary education preferred.

    • A minimum of 3+ years of experience in administrative support or a related field.

    • Proficiency in general office practices, including filing systems and records management.

    • Strong knowledge of business English, including grammar, spelling, and punctuation.

    • Familiarity with software tools such as Adobe Acrobat, Epic Software, and IBM AS/400.

    • Ability to perform clerical duties such as preparing correspondence and organizing files.

    • Skilled in handling inbound calls and addressing public inquiries professionally.

    • Excellent verbal and written communication skills with attention to detail.

     

    Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO# 03720-0013359495

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .