"Alerted.org

Administrative Assistant 1

Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/5182660)

Apply



Administrative Assistant 1

Salary

$45,907.00 - $69,203.00 Annually

Location

Dauphin County, PA

Job Type

Non-Civil Service Permanent Full-time

Job Number

N-2025-38334

Department

Department of General Services

Division

GS Cstmr Serv Div

Opening Date

01/06/2026

Closing Date

1/10/2026 11:59 PM Eastern

Job Code

08210

Position Number

50261571

Union

AFSCME

Bargaining Unit

A4

Pay Group

ST05

Bureau / Division Code

00157530

Bureau / Division

Customer Service Division

Worksite Address

2221 Forster Avenue

City

Harrisburg, Pennsylvania

Zip Code

17103

Contact Name

Steve Ford

Contact Phone

717.214.6644

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Are you an ambitious and detail-oriented professional eager to take on a challenging and exciting career? The Department of General Services (DGS) is seeking an Administrative Assistant 1 to serve as a liaison between the Bureau of Vehicle Management (BVM) and other state agencies, commissions, and legislative bodies in support of the Commonwealth’s fleet. If you have strong organizational skills and the ability to work in a busy office environment, we want to hear from you!

DESCRIPTION OF WORK

As an Administrative Assistant 1, you will be responsible for making determinations regarding vehicle maintenance and repair while ensuring that proper vehicle operation is followed. Work involves analyzing automotive repair estimates, adjusting pricing to meet contracted rates, and determining best cost savings measures when approving or denying repair or maintenance to the commonwealth’s automotive fleet. You will also be responsible for maintaining and coordinating vehicle operations to ensure that all warranty requirements are being followed as well as updating the database with repair information and other required data. Effective communication and a thorough knowledge of procedures is essential as you will be training new drivers regarding the care and operation of vehicles and handling telephone requests, complaints, or inquiries. Additional responsibilities include:

+ Educating vendors on proper BVM policies and procedures

+ Ensuring up to date vehicle records

+ Reviewing 60-day work order reporting to maintain timely payments to vendors

+ Preparing final documents for accounts payable department

+ Completing reports and a variety of vehicle activity forms

Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=50261571)

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of in-office training. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

+ You must be able to perform essential job functions.

Preferred Qualifications (not required):

+ Automotive experience (examples include: automotive estimating, mechanical work, or experience in an automotive shop environment)

+ Experience with Microsoft Excel (creating: spreadsheets, basic formulas, tracking data, reports, etc.)

+ Strong interpersonal skills

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 120 credits or more

+ 90 but less than 120 credits

+ 60 but less than 90 credits

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

02

How many years of full-time paraprofessional level or higher experience do you possess?

+ 4 years or more

+ 3 years to less than 4 years

+ 2 years to less than 3 years

+ 1 year to less than 2 years

+ Less than 1 year

+ None

03

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

04

Preferred Qualification:Do you possess automotive experience? (examples include: automotive estimating, mechanical work, or experience in an automotive shop environment)?

+ Yes

+ No

05

Preferred Qualification:Do you possess experience in Microsoft Excel (creating: spreadsheets, basic formulas, tracking data, reports, etc.)?

+ Yes

+ No

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov