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Job Title: Senior Administrative AssistantJob Description

We are seeking an experienced Senior Administrative Assistant to support the Vice President of Program Management and their staff for the Marine Systems Business Unit. This role involves working in a dynamic environment at the forefront of high technology in the defense industry. The position requires the ability to work internally and directly with customers while handling significant delegated authority and responsibility. This is an onsite position.

Responsibilities

+ Provide comprehensive administrative support to the Vice President and the Program Management Office, including support for associated programs.

+ Manage the Vice President's calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts.

+ Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports promptly.

+ Follow up on actions on behalf of the Vice President and execute additional tasks as directed.

+ Handle confidential business matters while maintaining an effective and organized administrative system.

+ Coordinate meetings and events, including internal staff meetings and engagements with customers and VIPs, by arranging venue logistics, conference room reservations, setup, catering, and tracking action items.

+ Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors.

+ Address information requests and communications by answering telephones, screening calls, and forwarding messages.

+ Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents.

+ Lead and develop the administrative team, fostering a culture of collaboration and high performance.

Essential Skills

+ High School Diploma or equivalent and 8 years of experience as an Executive Assistant or in a similar administrative support role.

+ Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, with advanced proficiency in Outlook calendar and Microsoft Teams.

+ Strong organizational and multitasking skills.

+ Strong attention to detail and a proactive approach to problem-solving.

+ Excellent written and verbal communication skills.

+ Ability to manage confidential information with discretion.

+ Prior experience organizing logistics for meetings, conferences, and company events.

Additional Skills & Qualifications

+ US Citizenship required.

+ Associates/Bachelors degree with a background in business administration is a plus.

+ Demonstrated expertise with enterprise intranet solutions such as SharePoint or equivalent, and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY.

+ Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities.

+ Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs.

+ Exceptional written and verbal communication skills, including meticulous proofreading and document review.

+ Prior experience in a leadership capacity within an administrative or support function, contributing to operational improvements or team development.

Work Environment

The position is onsite, Monday through Friday, offering a collaborative and innovative atmosphere where employees are encouraged to bring their whole selves to work. The work environment thrives on intellectual curiosity, cognitive diversity, and a pioneering spirit to achieve what others think is impossible.

Job Type & Location

This is a Contract position based out of Sunnyvale, CA.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sunnyvale,CA.

Application Deadline

This position is anticipated to close on Jan 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.