• Logistics Coordinator

    Aston Carter (Bay Shore, NY)


    The Logistics Coordinator plays a critical role in supporting daily transportation, warehousing, and import execution across multiple distribution centers.

     

    This position is responsible for scheduling trucks, tendering loads, coordinating with our 3PL partner (Americold), and ensuring accurate shipment reconciliation and visibility. Success in this role requires strong attention to detail, speed, and follow-through to protect service, support OTIF performance, and maintain clean data for the broader supply chain team.

    Key Responsibilities

    Scheduling & Coordination

     

    + Manage all inbound and outbound truck scheduling with 3PL

    + Coordinate transfers between facilities and distribution centers

    + Balance loads and timing to maintain inventory availability

     

    Shipment Reconciliation

     

    + Reconcile all inbound/outbound shipments from 3PL and owned warehouses

    + Confirm lot movements and escalate discrepancies promptly

     

    Inventory & Transfer Balancing

     

    + Monitor transfer completions across DCs

    + Flag risks early to prevent stock shortages

     

    Imports Management

     

    + Track inbound containers, drayage, and receiving at DCs

    + Escalate delays and communicate recovery plans

     

    Freight Analytics & Optimization

     

    + Analyze freight costs and carrier performance

    + Identify route/mode optimization opportunities

    + Maintain a simple freight analytics dashboard

     

    Daily Freight Execution

     

    + Tender loads via email and carrier portals

    + Confirm dock appointments and maintain documentation

     

    Communication & Reporting

     

    + Respond to dock questions and scheduling issues

    + Maintain OTIF logs, import trackers, and shipment dashboards

    + Provide concise daily logistics summaries

     

    Continuous Improvement

     

    + Follow SOPs and identify process improvement opportunities

    Required Qualifications

    + 2+ years in logistics coordination, dispatching, 3PL operations, or freight scheduling

    + Strong English written and verbal communication skills

    + Domestic logistics experience (International experience is a plus)

    + Familiarity with shipment tracking and freight documentation

    + High attention to detail and ownership

    Preferred:

    + Experience with Americold or major 3PL cold storage providers

    + Knowledge of imports, container tracking, and CPG/frozen food distribution

    + Advanced Excel skills (lookups, filters, pivots)

    + Bilingual is a plus

    Work Environment & Schedule

    + Standard hours: 8:00 AM – 4:00 PM EST or 10:00 AM – 6:00 PM EST

    + Occasional visits to warehouses or 3PL sites

    Employee Value Proposition

    You’ll play a key role in ensuring on-time, in-full (OTIF) performance, optimizing freight costs, and maintaining accurate supply chain data. This position offers growth opportunities within a dynamic logistics environment.

     

    Job Type & Location

     

    This is a Permanent position based out of Bay Shore, NY.

    Pay and Benefits

    The pay range for this position is $60000.00 - $70000.00/yr.

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Bay Shore,NY.

     

    Application Deadline

     

    This position is anticipated to close on Jan 19, 2026.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.