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Administrative Assistant

**Requisition Number:** 69292

**Location:** Boulder Colorado

**Employment Type:** University Staff

**Schedule:** Full Time

**Posting Close Date:** 18-Jan-2026

Date Posted:

Job Summary

The Renee Crown Wellness Institute (the Crown Institute) encourages applications for an Administrative Assistant! We seek an individual with aligned values and interests to provide administrative support to our Deputy Director and Manager of Strategic Operations to the Institute Director.

The individual in this position provides high-level administrative support to the leadership team. Reporting to the Manager of Strategic Operations for the Institute Director, this role divides responsibilities equally between the Institute's Deputy Director and Manager of Strategic Operations. The position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Crown Institute's research focuses on practices, programs, and policies that foster wellness among children and youth, families and caregivers, educators, and mental health and health providers. Scholars in multiple fields work together and in partnership with families, teachers, young people, and community members.

What Your Key Responsibilities Will Be

Administrative Support

+ Manage complex calendars and coordinate meetings for the Institute's leadership team.

+ Organize and maintain electronic and paper records to ensure accurate and accessible documentation.

+ Draft, edit, and format correspondence, reports, and presentations.

+ Prepare, submit, and reconcile Purchasing Card and Travel Card transactions in compliance with university policies.

+ Coordinate travel arrangements for leadership, including preparing travel authorizations and processing reimbursements.

+ Provide general administrative support, including taking meeting minutes, preparing materials, managing mail, and purchasing and preparing gifts.

+ Work with printers and designers to produce and distribute materials such as PowerPoint presentations and printed or digital assets.

+ Establish and supervise Asana project management boards to support task tracking and completion for leadership initiatives.

Event and Project Support

+ Coordinate logistics for meetings and events, including room reservations, parking, setup and breakdown, dcor, and audiovisual support.

+ Manage catering services, including vendor coordination, menu selection, ordering, and delivery.

+ Provide administrative support for events directly led by or impacting the Institute Deputy Director.

+ Ensure compliance with all university and off-site event policies and procedures.

+ Recommend and help implement process improvements to enhance operational efficiency.

+ Provide support for special projects and other duties as assigned.

What You Should Know

+ The schedule will require the ability to work primarily on-site 5 days a week including occasional evenings, early mornings, and weekends, with the potential to work remotely based upon daily responsibility.

+ Visa sponsorship is not available for this position.

What We Can Offer

The salary range is $50,845 - $60,000.

Benefits

At the University of Colorado Boulder (https://www.colorado.edu/) , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

+ Three years of experience related to the work. Equivalent combination of education and experience may substitute.

+ Proficiency with Microsoft Office suite.

What You Will Need

+ Ability to learn new tasks and processes quickly and efficiently.

+ Demonstrated adaptability and responsiveness to changing situations on a day-to-day basis.

+ Proven track record to handle confidential and sensitive information with professionalism and discretion.

+ Strong verbal and written communication skills.

+ Excellent organizational skills and attention to detail.

+ Ability to balance multiple priorities and meet set timelines while producing accurate, high-quality work.

+ Professional demeanor and ability to interact effectively in a collaborative environment.

+ Creative and resourceful problem-solving skills.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that briefly describes how your background and experience align with this position.

We may request references at a later time. Please apply by **1/18/2026** for consideration. _Note:_ Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://jobs.colorado.edu/) .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Administrative-Assistant/69292 (https://apptrkr.com/6828475)

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.