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Fiscal & Compliance Coordinator-160642- Head Start

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Fiscal & Compliance Coordinator-160642- Head Start

Salary

$81,087.79 - $93,250.96 Annually

Location

Westminster, CO

Job Type

Regular Full-time

Job Number

07299

Department

Human Services

Division

Head Start Fund

Opening Date

01/02/2026

Closing Date

1/16/2026 4:30 PM Mountain

Our Mission

To responsibly serve the Adams County community with integrity and innovation.

EEO

Adams County is an equal opportunity employer. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status, marital status or any other legally protected characteristic.

Position classification

Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.

+ Description

+ Benefits

+ Questions

What Success Looks Like In This Job

The Fiscal & Grant Compliance Coordinator provides high-level fiscal leadership and oversees all financial operations, contract compliance, and audit readiness for the program. This role ensures full alignment with the Head Start Act, Head Start Program Performance Standards, OMB Uniform Guidance, Colorado child licensing financial requirements, State/County contracts, UPK rules, CACFP requirements, and all additional funder obligations. The Fiscal and Grants Coordinator leads annual budget development, cost allocation, financial analysis, and internal controls while monitoring spending across all funding streams to ensure accuracy, transparency, and strong fiscal stewardship. This position serves as the fiscal advisor to the Head Start Administrator and acts as a key liaison with funding agencies, auditors, and County finance partners.

Examples of Duties for Success

1. Strategic Fiscal Leadership

+ Serve as the fiscal advisor to the Head Start Administrator, providing data-driven recommendations, forecasting, and financial modeling.

+ Lead development of annual operating budgets to ensure alignment with program goals, service plans, and funding requirements.

+ Present monthly financial statements, In-Kind reporting, and fiscal updates to the Policy Council, program leadership, County partners, and oversight bodies.

+ Evaluate the financial implications of program changes, staffing decisions, and strategic initiatives.

2. Financial Operations & Grant Accounting

+ Oversee monthly financial statements, internal fiscal reports, and reconciliations for accuracy and timeliness.

+ Manage personnel time tracking, labor distribution, timecard reconciliation (including 10-month schedules), and payroll compliance.

+ Review and approve accounts payable entries, purchase requisitions, purchase orders, P-Card reports, and employee reimbursements.

+ Conduct monthly budget-to-actual analysis, investigate variances, and ensure expenditures align with all grant requirements.

+ Lead year-end fiscal closeout processes for all funding streams (OHS, CACFP, UPK, County, Buell, IY, etc.).

3. Grant, Contract, & Funding Compliance

+ Develop and maintain systems for grant budgeting, cost allocation, and tracking of all allocations and allowable expenditures.

+ Lead preparation of all grant budgets, budget narratives, amendments, and annual cost projections.

+ Submit drawdowns, reimbursement requests, and cash requests to federal, state, and county funders.

+ Track UPK revenue and expenditure monthly; ensure alignment with state eligibility, enrollment, and reporting requirements.

+ Maintain all compliance documentation required for each grant, contract, and funding source.

4. Financial Reporting, Monitoring, & Audit Readiness

+ Prepare and submit required Federal Financial Reports (FFRs), property reports (SF-429/SF-428), and all monthly/annual reports.

+ Create and maintain master fiscal files that support compliance and audit readiness.

+ Serve as the primary fiscal contact for external monitors, auditors, County finance, and state oversight agencies.

+ Prepare audit samples, support auditor inquiries, and ensure corrective actions are completed in a timely manner.

+ Conduct trend and scenario analysis, cost/benefit analysis, and long-term projections for planning and decision-making.

5. Internal Controls, Systems Oversight & Process Improvement

+ Develop and maintain fiscal policies, procedures, and internal controls that meet Federal, State, and County standards.

+ Champion continuous improvement by identifying process gaps and implementing system enhancements to strengthen compliance.

+ Oversee creation of workplans, workbooks, fiscal tracking tools, and standardized monitoring systems.

+ Train staff annually—and as needed—on fiscal procedures, documentation expectations, procurement, and grant compliance requirements.

6. Collaboration & Communication

+ Meet regularly with the Head Start Administrator, program leadership, and supervisors to discuss fiscal status, trends, and strategies.

+ Provide monthly financial updates to program supervisors and support data-informed decision-making.

+ Serve as the fiscal liaison to state financial manager meetings, County budget planning, and funding agency technical assistance sessions.

+ Foster strong working relationships with internal teams, external partners, and oversight bodies.

*Additional duties as needed and requested by the program.

Qualifications for Success

Knowledge, Skills & Abilities

+ Strong knowledge of OMB Uniform Guidance, federal cost principles, and grant compliance.

+ Ability to analyze financial data, forecast trends, and model scenarios.

+ Excellent written and verbal communication, including report preparation and presentation skills.

+ High level of integrity, accuracy, and attention to detail.

+ Ability to work independently, manage multiple priorities, and meet strict deadlines.

+ Strong interpersonal skills with the ability to build collaborative, solution-focused relationships.

More Qualifications for Success

Education & Experience

+ Certified public accountant or has, at a minimum, a baccalaureate degree in accounting, business, fiscal management, or a related field.

+ 3+ years of progressive experience in grant accounting, fund accounting, or nonprofit/government finance.

+ Experience with Head Start, UPK, or other complex multi-funded programs strongly preferred.

+ Demonstrated experience preparing and managing budgets exceeding $5M preferred.

+ Valid Colorado Driver's License and Proof of vehicle insurance

+ A Motor Vehicle record check will be conducted

Adams County and the 17th Judicial District Attorney's Office complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.

Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!

Benefits You Expect:

+ AFLAC Supplemental Medical Insurance

+ Basic Term Life & Optional Term Life Insurance

+ Deferred Compensation Plan

+ Dental/Vision/Medical Plans

+ Generous Vacation/Sick leave

+ Long-Term Disability

+ Retirement Plan

+ Short-Term Disability

Plus some you might not expect:

+ Employee Assistance Program

+ Employee Fitness Center

+ Employee Health Clinics

+ Flexible Work Schedules

+ Recreation Center Discounts

+ Training & Tuition Reimbursement Programs

+ Wellness programs

+ Lactation friendly certified workplace

01

Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.

+ Yes, I understand and agree

+ Yes, I understand but disagree.

02

Do you possess at least 3 years of progressive experience in grant accounting, fund accounting, or nonprofit/government finance?

+ Yes

+ No

03

If you answered “Yes” to Question #2, please explain how you meet the minimum experience requirement. For each area below, list the number of years of experience and provide a brief description of your responsibilities: (Grant Accounting, Fund Accounting, and Nonprofit or Government Finance) If you do not have experience in a specific area, please enter “N/A.”

04

Are you a certified public accountant (CPA) or possess a Bachelor's degree in accounting, business, fiscal management, or a related field?

+ Yes

+ No

05

If you answered “Yes” to Question #4, please specify how you meet the minimum education requirement. Include: Degree or certification earned (CPA or Bachelor’s degree), Field of study/major, and Name of the accredited institution. If your degree is not in accounting, business, or fiscal management, briefly explain how it is directly related. If not applicable, enter “N/A.”

06

Do you possess a valid Colorado Driver's License and proof of vehicle insurance?

+ Yes

+ No

07

Do you possess experience with Head Start, UPK, or other complex multi-funded programs?

+ Yes

+ No

08

If you answered “Yes” to Question #7, please describe your experience with Head Start, UPK, or other complex multi-funded programs. For each program you worked with, include: Program type/name, Your role and responsibilities, and Nature of the funding complexity (e.g., multiple funding sources, federal/state compliance, reporting) If you do not have experience with any of these programs, please enter “N/A.”

09

Describe in detail your knowledge and experience as it relates to the administration, budgeting practices, taxation, and budgeting law as it applies to local governments.

10

Describe in detail your accounting experience as it relates to internal controls, business process documentation and design, and revenue recognition for a governmental agency or entity.

11

Do you have professional experience with OMB circulars? If so, please describe in detail.

12

Briefly describe your experience creating or updating policies and procedures.

Required Question

Employer

Adams County

Address

4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213

Website

http://www.adcogov.org/current-career-opportunities

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