• Administrative Assistant I

    University of Florida (Gainesville, FL)


    Administrative Assistant I

     

    Work type: Staff Full-Time

     

    Categories: Office/Administrative/Fiscal Support

     

    Department: 29051300 - MD-NEPHROLOGY

    Classification Title:

    Administrative Assistant I

    Classification Minimum Requirements:

    High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

    Job Description:

    The Department of Medicine, Division of Nephrology is seeking a full time Administrative Assistant I. The primary purpose of this position is to provide administrative assistance to Chief, Administrator and faculty within the Division of Nephrology, Hypertension and Renal Transplantation.

    Essential functions;

    Division Purchasing

     

    Process UF Foundation purchase requests in compliance with foundation purpose and COM/UFF policies.

     

    Assist faculty with Gatorade travel and publications requests per DOM policies as appropriate.

     

    Obtain vendor quotes, make purchases, insure delivery, process invoices, and work with the Nephrology Fiscal team to insure invoices are paid from the correct accounts. All purchasing and accounts payable activities must be in compliance with Department of Medicine and UF Purchasing policies.

    Managing Monthly research meeting & Travel Coordination backup

    Ordering food for research meetings. Creating QR codes for Divisional grand rounds and Monthly research meetings and keeping track with CME office. Assist with obtaining payment or reimbursement by collecting receipts or processing paperwork with appropriate divisional staff. Review requests with admin spec II & Division Administrator to ensure appropriate fund sources are being utilized. Track payments and ensure that travel and reimbursements are processed in compliance with limits set at the department/division level. Track annual individual faculty travel and dues expenses to ensure expenditure does not exceed allotment. Provide bi-annual faculty travel and dues balance notifications.

    General Administrative Responsibilities

    Handing Consult line, Maintain updates to the EPIC inpatient schedules for planned schedule and unexpected, chief approved changes. Assist with Space and Asset management and reporting. Support the team in event planning activities. Visa check process. Tracking volunteers and observer

    Leave Process

    Process approved leave forms. Revise and cancel leave request as changes are submitted by faculty. Monitor faculty leave balance and December personal leave usage and report quarterly. Maintain GME standards by ensuring attending to resident precepting ratios are met for approved leave.

     

    Special Divisional Projects, as assigned.

    Expected Salary:

    $15.86 - $18.00 Hourly

    Required Qualifications:

    High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

    Preferred:

    Experience working as an administrative assistant

    • Excellent customer service and communication skills

    • Self-motivated

    • Ability to exercise and maintain confidential or sensitive information

    • Ability to plan, prioritize, and organize multiple tasks

    • Excellent computer skills, and experience with Microsoft Office.

    Special Instructions to Applicants:

    In order to be considered, you must upload your resume.

     

    This requisition has been reposted. Previous applicants remain in consideration and do not need to reapply.

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required:No

     

    Advertised: 06 Jan 2026 Eastern Standard Time

     

    Applications close: 19 Jan 2026 Eastern Standard Time