• Financial Associate

    Auburn University (Auburn, AL)


    Position Details

    Position Information

    Requisition Number

    S4981P

    Home Org Name

     

    Library Administration

     

    Division Name

     

    Library

    Position Title

    Financial Associate

     

    Job Class Code

    DE02A/B

    Appointment Status

     

    Full-time

     

    Part-time FTE

     

    Limited Term

     

    No

     

    Limited Term Length

    Job Summary

    **Auburn University Libraries** seeks candidates for the position of **Financial Associate** . The individual selected will provide financial and accounting support in budget management, financial reporting, and/or audit/reconciliation.

     

    To learn more about Auburn University Libraries, please visit:** **https://www.lib.auburn.edu/

    Essential Functions

    + Prepares, examines, codes, and processes forms and vouchers for financial transactions, including travel vouchers, vendor vouchers, and requisitions. Collects and disburses cash, checks, and other negotiable instruments. Processes journal vouchers and collection reports for deposit into the library’s account.

    + Approves payments of invoices and processes vendor vouchers using the dual bookkeeping system, Voyager. Ensures accuracy by sending corrections/errors to individuals for rectification, including vendor vouchers and purchasing card transactions. Acts as the purchasing card reconciler for the acquisitions unit.

    + Assists library employees with official travel arrangements by paying for airfare and registration using the AU P-card. Tracks yearly spending and manages professional development funding allocated to employees. Generates, reviews, analyzes, reconciles, and processes financial reports as needed. Conducts monthly reconciliation of financial records to ensure accuracy and compliance with university policies. Manages the processing and reporting of payments into the financial accounting system.

    + Serves as a liaison to department heads, vendors, employees, and central or other finance offices. Responds to financial inquiries from library staff and stakeholders. Provides support on financial systems and procedures. Collaborates with other university departments to ensure seamless financial operations. Ensures all financial activities comply with university policies and procedures.

    + Performs other duties as required as part of the administration office. Participates in outreach activities, search committees, or internal committees at the library and university.

     

    Why Work at Auburn?

     

    + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

    + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

    + **We’re Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

    + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

    + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

     

    Ready to lead and shape the future of higher education? Apply today! War Eagle!

    Minimum Qualifications

    Minimum Qualifications

    Depending on the combination of education and experience, the selected finalist will be assigned level I or II.

     

    **Level I** – High school diploma or equivalent plus 4 years of experience in financial support services.

    **Level II** – High school diploma or equivalent plus 6 years of experience in financial support services. Experience must include at least 2 years at the preceding level or equivalent.

    **Substitution allowed for Experience** _:_

     

    Degrees may be accepted in lieu of experience

     

    Minimum Skills, License, and Certifications

     

    Minimum Skills and Abilities

     

    Knowledge of extensive body of rules, precedents, procedures applicable to administrative support work.

     

    Minimum Technology Skills

     

    Minimum License and Certifications

     

    None Required.

    Desired Qualifications

    Desired Qualifications

    Posting Detail Information

     

    Salary Range

     

    $36,640- $60,460

     

    Job Category

     

    Business/Accounting/Finance

     

    Working Hours if Non-Traditional

    City position is located in:

    Auburn

    State position is located:

    Alabama

     

    List any hazardous conditions or physical demands required by this position

     

    Posting Date

     

    01/06/2026

     

    Closing Date

     

    Equal Opportunity Compliance Statement

     

    It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

     

    Special Instructions to Applicants

     

    Quick Link for Internal Postings

     

    https://www.auemployment.com/postings/57633

     

    Documents Needed to Apply

    Required Documents

    1. Resume

    2. Cover Letter

    Optional Documents

    1. Other

    2. Other Documentation