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Administrative/Clerical

**Administrative Assistant 3** Sunnyvale, CA Posted: 1/5/2026

Job Description

Job ID#:

214833

Job Category:

Administrative/Clerical

Position Type:

Associate - W2

Duration:

52

Shift:

1

Administrative Assistant 3

**Location:** Sunnyvale, CA

**Job ID:** 214833

**Pay Rate:** $33.00 - $40.00/hr.

**Work Shift:** 1st Shift | 9x80 A

**Telecommute:** No – Onsite Position

About the Role

PDS Defense, Inc. is seeking an experienced **Administrative Assistant 3** to support the **Vice President of Program Management** and their staff within the **Marine Systems Business Unit (BU)** . This role also provides support to the broader BU and collaborates cross-functionally with other site and corporate administrative teams. This is an exciting opportunity to work in a **dynamic, high-tech defense environment** , supporting internal teams and customer-facing engagements. The position offers significant responsibility and visibility, working directly with senior leadership.

Key Responsibilities

+ Provide comprehensive administrative support to the VP and Program Management Office, including support for associated programs.

+ Manage the VP's calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts.

+ Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner.

+ Follow up on actions on behalf of the VP and execute additional tasks as directed.

+ Handle confidential business matters while maintaining an effective and organized administrative system.

+ Coordinate meetings and events—including internal staff meetings and engagements with customers and VIPs—by arranging venue logistics, conference room reservations, setup, catering, and tracking action items.

+ Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors.

+ Address information requests and communications by answering telephones, screening calls, and forwarding messages.

+ Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents.

+ Lead and develop the administrative team, fostering a culture of collaboration and high performance.

Keys to Success

+ Ability to work well under pressure and in a fast-paced environment.

+ Strong problem-solving skills and independent decision-making.

+ Excellent organizational and multitasking abilities.

+ Customer-oriented mindset with proactive communication.

Basic Qualifications

+ High School Diploma or equivalent and **8+ years** in an executive or administrative support role.

+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced Outlook calendar management.

+ Strong organizational, multitasking, and communication skills.

+ Ability to manage confidential information with discretion.

+ U.S. Citizenship required.

Preferred Qualifications

+ Associate's/Bachelor's degree (a background in business administration is a plus)

+ Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY.

+ Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities.

+ Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs.

+ Exceptional written and verbal communication skills, including meticulous proofreading and document review.

+ Prior experience in a leadership capacity within an administrative or support function,

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Job Requirements

Minimum Security Clearance:

No Clearance

PDS Defense, Inc. is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please call 1-866-224-2745 to contact us. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

The law requires PDS Defense, Inc. to post a notice describing the Federal laws prohibiting job discrimination. For information regarding your legal rights and protections, please click on the following links: EEO is the Law (https://protect-us.mimecast.com/s/ePlMC0R2ANfGQpN8fwGT6N?domain=dol.gov) and EEO is the Law Supplement (https://protect-us.mimecast.com/s/2ji7CgJx7OSAKDEkCotaGv?domain=dol.gov)

PDS Defense, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. Please see the Pay Transparency Nondiscrimination Provision (https://protect-us.mimecast.com/s/SVkaCjRvAjfnDVo9H5iV66?domain=dol.gov) for more information.

As a Federal Contractor, PDS Defense, Inc. is required to participate in the E-Verify Program to confirm eligibility to work in the United States. For information, please click on the following link: E-Verify (https://protect-us.mimecast.com/s/VrGvCkRw6kfOAP2Ni962JR?domain=e-verify.uscis.gov)

The Company will consider qualified applicants with arrest and conviction records.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.pdsdefense.com/candidate-privacy/ .

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit **http://www.tadpgs.com/candidate-privacy/** or **https://pdsdefense.com/candidate-privacy/**

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled