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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

220 Hutchison Rd, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100005 Ofc Exec VP Admin & Finance

Work Shift:

UR - Day (United States of America)

Range:

UR URG 111

Compensation Range:

$63,815.00 - $95,723.00

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

The Board Services Administrator is primarily responsible for developing and managing the operational plan and functional operations of the Board Committees for which the EVP is responsible. As a critical member of the Office of the EVP, the Board Services Administrator ensures the board committee procedures and documentation are compliant with University policy, that Trustees and University attendees are informed of committee operations and that minutes capture an accurate account of committee matters for official University records. This position works closely with all Office of the EVP staff in a fast-paced, team-oriented, high-visibility environment and serves as a primary liaison on board operations matters to the President’s office, Secretary of the Board, University Board of Trustee members, board committee chairpersons and their support staff.

This position requires confidentiality, professionalism, and exceptional attention to detail.

**Essential Functions** :

+ Develops processes and procedures needed to support the board of trustees committee meetings managed or attended by the EVP. Duties include but are not limited to maintaining committee charters and relevant documentation, developing meeting schedules, communications and logistics, tracking, maintaining and archiving approved committee material. Works closely with board of trustee committee chairpersons, other board members and internal stakeholders to ensure consistent and timely operations and tracking.

+ Attends board committee meetings to document attendance, develop meeting minutes and manage presentation material (virtually and in person as needed). Manages the distribution, storage and archival of committee results such as resolutions, or action items.

+ Works collaboratively with the Secretary of the Board regarding board governance processes and protocols, and EVP Senior Leadership to streamline the board meeting processes.

+ Provides back-up coverage when other administrative support staff are out of the office to ensure the office functions smoothly.

+ Other duties as assigned.

Minimum Education & Experience:

+ Bachelor’s degree in a related administrative field and 3 years of administrative experience, with at least 2 of those years supporting senior executives or board members required.

+ Master's degree preferred.

+ Experience in an executive-level or higher education administrative office setting, or paralegal certification or experience required.

+ Experience in corporate governance or legal compliance preferred.

+ 5-7 years in a board administration, executive, or senior executive level administrative support capacity preferred.

+ Or equivalent combination of education and experience.

Knowledge, Skills & Abilities:

+ Strong organizational and time management skills, with the ability to handle multiple tasks and deadlines required.

+ Excellent written and verbal communication skills required.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and Adobe Acrobat. Willingness to learn and become proficient in other applications as needed, such as Monday.com and BoardEffect required.

+ Ability to handle confidential information with discretion and integrity required.

+ Professional interpersonal skills required.

+ Ability to interact with a broad range of internal and external constituencies, including senior executives and Trustees required.

+ Flexibility to work outside of regular business hours as needed for board meetings and events required.

+ Ability to work both independently and as part of a team required.

+ Strong attention to detail and accuracy required.

**NOTE:** A cover letter is required for consideration for this position and should be attached as the first page of the resume. The cover letter should address your specific interest in the position and describe the skills and experience that directly relate to this position. Candidates who do not meet this requirement will not be considered for the position.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.