• Administrative Coordinator (40 hours/week)

    Penn Medicine (Lancaster, PA)


    Description

    Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

     

    Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

    Summary:

    + Position Summary: This position provides scheduling administrative support and collaboration to LG practice physicians and administrative leadership.

    + Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:

    + Coordinates monthly schedules for physicians including daily assignments, evening, weekend, holiday, on-call, and rounding coverage to ensure appropriate daily coverage for all patient locations

    + Collaborates with department leadership in establishing and maintaining scheduling guidelines

    + Responsible for the creation and maintenance of applicable clinical schedules in collaboration with and under the direction of leadership

    + Collaborates with the department physician and administrative leadership to review all physician IP and OP assignments

    + Tracks and coordinates physician PTB, corporate, and CME time requests

    + Accurately prepares time and attendance information and submit in a timely manner. Opens and blocks physician office schedules for scheduling staff.

    + Regularly updates appropriate website with current monthly, vacation, and weekend call schedules Qgenda, etc

    + Schedules physician and administrative meetings as requested

    + Maintains and updates each physician’s Outlook calendar

    + Notifies appropriate departments each week of physician unavailability

    + Coordinates residents and medical student schedules, if applicable

    + Collaborates with LG Practice Manager and Customer Service Supervisor to coordinate physician and patient schedules in Epic

    + Assists Practice Manager with patient scheduling tasks as requested.

    + Provides monthly physician time reports

    + The following duties are considered secondary to the primary duties listed above:

    + Assists other managers with schedules as requested.

    + Other duties as assigned.

    Responsibilities:

    Minimum Required Qualifications:

    + High School Diploma or equivalent

    + Excellent computer skills

    + Experience with MS Office products - Outlook, Word. PowerPoint, and Excel software

    + Associates Degree

    + Previous physician scheduling experience

     

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

     

    Live Your Life's Work

     

    We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

    REQNUMBER: 301204