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Position: Sr Accounts Payable Specialist

Reports to: AP/AR Manager

JOB SUMMARY

The Accounts Payable role coordinates, tracks, and executes all aspects of the accounts payable and other cash outflow processes in accordance with company policies and requirements.

ESSENTIAL FUNCTIONS

+ Coordinates the payment of all required cash outflows for the company, including inventory purchases, operating expenses, and travel reimbursements

+ Partners with Supply Chain to establish appropriate payment terms and required pre-payments for inventory purchases

+ Recommends timing of all cash outflows based on forecasted cash balances

+ Provides backup support for other members of the Finance Team

+ Matches invoices to purchase orders and receiving documents

+ Prepares payments and processes recurring check runs, wire transfers, and ACH transactions

+ Manages travel expense reporting, including personal expense reports and company credit card statements

+ Submits forms to establish and maintain 1099 vendor information

+ Files accounting documents in appropriate locations

+ Responds to internal and external inquiries regarding expense and payment status

+ Assists with monthly closing procedures

+ Supports audit requirements as needed

+ Prepares accounts payable accruals at month end and reconciles AP subledgers to the general ledger

+ Reconciles various balance sheet accounts including prepaid expense and clearing accounts

+ Maintains professionalism under stress, demonstrates reliable attendance and punctuality, collaborates effectively with others, and works overtime or additional hours as required to meet business needs

+ Prepares and provides intercompany reporting

+ Other duties as required

EDUCATION / EXPERIENCE

+ Associate degree with an accounting concentration; or 5-7 years of related experience; or equivalent combination of education and experience

+ Experience with modern accounting tools and processes, such as ERP systems, electronic invoice management tools, and Excel

+ Proven ability to collaborate effectively with external departments in support of the AP processes and business needs

+ Ability to operate in a fast-paced environment, manage multiple interruptions, and prioritize workflow effectively

+ Ability to be onsite in support of the Finance team and business needs

+ Proficient in Microsoft Office products with an emphasis on Excel

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to talk and hear. The employee is also regularly required to stand, walk, crouch, bend, use hands to finger, handle, or feel and reach with hands and arms.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, risk of electrical shock, and vibration. Office and travel have moderate noise levels. Machine/Product demonstrations and customer visits can have loud noise levels.

EQUAL EMPLOYMENT OPPORTUNITY

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Please Note: To ensure a fair and thorough review process, all applicants must complete the required screening questions. Incomplete applications will not be reviewed.