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Job Title: Clinical Contract Documentation Specialist IIIJob Description

The Clinical Contract Documentation Specialist III will be responsible for processing vendor agreements and Clinical Study Agreements (CSA) into the contracting database. This role ensures all auditable documentation required for payment processing is included and maintains system integrity by resolving vendor management issues. The specialist will process monthly electronic data capture invoices for CSAs in clinical trials, verify patient activity for each agreement, and independently investigate and resolve clinical trial vendor or site payment disputes.

Responsibilities

+ Ensure compliance with all applicable Corporate and Divisional Policies and Procedures.

+ Demonstrate operational knowledge of SOPs and practices required to effectively process clinical contracts.

+ Audit and perform financial reconciliation of clinical study vendor contracts using various financial systems to summarize and consolidate payment history.

+ Perform ongoing contract entry for all executed contracts.

+ Act as the primary interface with Clinical teams and other functional groups for payment-related activities.

+ Assist in identifying payment discrepancies and propose resolutions and strategies to prevent future issues.

+ Coordinate payment timelines between Payment Specialists and other functional areas.

+ Utilize available databases and systems to set up payments and enter contract data into departmental systems.

+ Communicate status updates to management and propose recommendations for issue resolution.

+ Produce accurate, high-quality payments and reports in a timely manner.

+ Investigate and resolve issues independently or with minimal oversight.

+ Coordinate clinical trial payments to ensure timely processing, including distribution of incoming invoices and tracking in appropriate databases.

+ Provide guidance and answers to technical and non-technical questions regarding the contracting process.

Essential Skills

+ Strong computer skills, particularly with Excel, to work with complex databases.

+ Bachelor’s Degree with a minimum of 1 year of relevant experience or High School diploma or equivalent with minimum of 5 years relevant experience.

+ Ability to use critical thinking skills to work independently under minimal direction.

+ Strong understanding of the overall Global Clinical Study process is preferred.

+ Proficiency in MS Office and ability to learn new software/technology quickly.

+ Strong knowledge of standard business procedures including contracting, finance, and budgeting.

+ Ability to operate in a fast-paced and changing environment, effectively pivoting from task to task.

+ Effective verbal and written communication skills with internal and external stakeholders.

Additional Skills & Qualifications

+ High School diploma or equivalent with minimum of 5 years relevant experience or an Associate’s Degree with 2 years relevant experience or a Bachelor’s Degree with a minimum of 1 year of relevant experience.

+ Experience in clinical research, Finance, Outsourcing, Accounts Payable, or equivalent is preferred.

+ Ability to exercise appropriate judgment when prioritizing work tasks.

+ Demonstrated ability to successfully manage projects to completion consistent with stated turn-around times and deadlines.

+ Knowledge of Our Client systems and procedures (i.e., SAP, RAVE Electronic Data Capture, MIDAS, Quantum, Qlik, COMPASS etc.) is preferred.

+ Attention to detail and ability to recognize and resolve computational and contractual errors in contracts and invoices.

+ Well-developed communication skills and effective interaction with professionals, external sites, and vendors.

Work Environment

This is a hybrid role based in Lake County, with the opportunity to work remotely on Mondays and Fridays, and on-site from Tuesday to Thursday in IL at AP30. The role is managed by someone based in Germany, providing a diverse and collaborative work environment.

Job Type & Location

This is a Contract position based out of North Chicago, IL.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in North Chicago,IL.

Application Deadline

This position is anticipated to close on Jan 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.